Personal Assistant

A Professional Public Accounting, Audit, Tax, And Advisory Firm; United Arab Emirates; On-site; AED 40,000 - 80,000; Full time

Job summary

A leading accounting firm in the United Arab Emirates seeks a competent Personal Assistant to support the Managing Partner. The successful candidate will offer personalized logistical and administrative assistance and manage a variety of tasks. Strong skills in writing, reporting, scheduling, and Microsoft Office are essential. A background in finance and accounting is advantageous as the role requires dealing with clients while maintaining confidentiality and efficiency in operations.

Qualifications

• Proven experience as a Personal Assistant or similar administrative role.
• Finance and accounting or auditing background preferred.
• Strong writing and reporting skills are essential.

Responsibilities

• Provide personalized professional and administrative support to the Managing Partner.
• Act as the point of contact between the executive and clients.
• Manage executive's appointment schedule and travel arrangements.
• Maintain records and perform bookkeeping.

Skills

Writing Skills

Reporting Skills

Supply Management

Scheduling

Microsoft Office Skills

Organization

Time Management

Presentation Skills

Equipment Maintenance

Travel Logistics

Verbal Communication

Job description

We are looking for a competent Personal Assistant with an accounting or/and IT background to provide personalized professional, logistical and administrative and accounting support in a well‑organised and timely manner. You will work on a one‑to‑one basis with the Managing Partner on a variety of tasks related to the executive’s working life and communication. Enhances executive's effectiveness by providing information management support; representing the executive to others.

Responsibilities

• Able to understand accounting and auditing business and perform specific trained tasks
• Act as the point of contact between the executives and internal/external clients
• Undertake the tasks of receiving calls, taking messages and routing correspondence
• Handle requests and queries appropriately
• Maintain diary, arrange meetings and appointments and provide reminders
• Make travel arrangements
• Take dictation and minutes and accurately enter data
• Monitor office supplies and research advantageous deals or suppliers
• Produce reports, presentations and briefs
• Develop and carry out an efficient documentation and filing system
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analysing information; initiating telecommunications
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences and travel
• Represents the executive by attending meetings with the executive, or in the executive's absence; taking minutes of meetings, speaking for the executive
• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries
• Maintains customer confidence and protects operations by keeping information confidential
• Completes projects by assigning work to clerical staff; following up on results
• Prepares reports by collecting and analysing information
• Secures information by completing database backups
• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies
• Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
• Contributes to team effort by accomplishing related results as needed
• Records and bookkeeping

Key Skills and Requirements

• Writing Skills, Reporting Skills, Supply Management, Scheduling, Microsoft Office Skills, Organization, Time Management, Presentation Skills, Equipment Maintenance, Travel Logistics, Verbal Communication.
• Enthusiastic, hard‑working, positive, excited about your role and contributions.
• Finance and accounting or auditing background would be advantageous, as well as social media and website maintenance knowledge.