Personal Assistant

NEOVAULT; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

An international family office in Dubai is looking for a dedicated Personal Assistant to manage administrative and secretarial tasks related to both their personal and professional life. The ideal candidate will be responsible for organizing travel, maintaining records, and supporting various functions within the family office. Strong organizational and communication skills are essential for this role, ensuring efficient handling of tasks and coordination of activities.

Qualifications

• Experience in administrative roles or as a personal assistant is preferred.
• Proficiency with electronic storage systems and document management.
• Ability to coordinate and manage travel and events.

Responsibilities

• Arrange travel plans including flights, accommodation, and activities.
• Maintain electronic records and manage office supplies.
• Support scheduling, email management, and event coordination.

Skills

Organizational Skills

Communication Skills

Time Management

Job description

International family office seeking a strong administrative professional to support their office as well as administrative tasks linked to the family’s personal and professional life.

Job Summary

The Personal Assistant for Single Family Office will support secretarial and administrative functions of the family’s personal and professional life, including but not limited to:

Key Responsibilities

1. Arrange travel including flights, ground transportation, lodging, dining, and other activities.
2. Maintain accurate and up-to-date records of all documents, logins, and functions on electronic storage systems such as Dropbox.
3. Create and format files including letters, reports, presentations, spreadsheets, and other necessary documentation.
4. Assist in managing certain tasks linked to the portfolio of properties internationally.
5. Handle administrative duties such as scheduling appointments, checking emails, and making phone calls.
6. Help coordinate functions, events, and other activities.
7. Research and execute special projects.
8. Manage purchases and returns.
9. Support administrative functions of the office including registration and database upkeep.
10. Maintain office supplies inventory, bills, and ensure the proper functioning of the office.

Location: Dubai, United Arab Emirates