Operations Executive Assistant

Boundless; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading executive support firm in Dubai seeks an Executive Assistant to the Chairman. This role involves comprehensive management of the Chairman's calendar, handling travel logistics, and creating essential documents. The ideal candidate will demonstrate professionalism, possess excellent communication skills, and be proficient in Microsoft Office. The position requires adaptability and attention to detail within a fast-paced environment. Join a dynamic team where your positive attitude can thrive.

Responsibilities

• Manage the Chairman’s calendar and coordinate appointments effectively.
• Arrange complex travel logistics and anticipate travel needs.
• Create, edit, and format documents for executive meetings.
• Collaborate with C-level executives on strategic projects.
• Handle sensitive information with confidentiality.

Skills

Professionalism

Typing Speed of 60 WPM

Excellent communication skills in English

Proficiency in Microsoft Office Suite

Attention to Detail

Adaptability

Positive Attitude

Job description

Role Overview

We’re looking to hire an Executive Assistant to the Chairman. This key role involves comprehensive support to the Chairman and Operations Department, requiring robust communication, organization, and efficient management of senior executives’ daily tasks.

Responsibilities

• Efficiently manage the Chairman’s calendar, coordinating appointments, meetings, and conference calls.
• Prioritize and optimize scheduling to maximize the Chairman’s time.

• Arrange complex travel logistics for the Chairman, including flights, accommodations, and ground transportation.
• Anticipate travel needs and handle adjustments promptly.

• Create, edit, and format documents, presentations, and reports for executive meetings.
• Maintain an organized digital and physical filing system.

• Collaborate with C-level executives on strategic projects, conducting research, data analysis, and project coordination.
• Assist in preparing materials for board meetings and high-level presentations.

• Handle sensitive information with utmost confidentiality.
• Exercise discretion when dealing with confidential documents and discussions.

Qualifications

• Professionalism: Represent the Chairman and the firm with the highest level of professionalism and integrity.
• Typing Speed: A minimum of 60 WPM is required for this role.
• Communication Skills: Excellent verbal and written communication skills in English (other languages are a plus).
• Software Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Attention to Detail: Meticulous in document preparation and data management.
• Adaptability: Comfortable in a fast-paced, ever-changing environment.
• Positive Attitude: Proactive, solution-oriented, and maintains a positive outlook.