Office Manager - Legal

MAJID AL FUTTAIM; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading organization in Dubai is seeking an experienced Office Manager for its Legal Department. The role entails providing comprehensive administrative support, managing internal communication, travel arrangements, and enhancing productivity within the department. Candidates should have a degree in Business Administration and proven experience in a similar role. Exceptional organizational skills and attention to detail are essential, as well as the ability to engage with senior stakeholders. This position offers a dynamic work environment.

Qualifications

• Bachelor's degree in Business Administration or related field preferred.
• Proven experience as an Office Manager, Executive Assistant, or Administrative Coordinator.
• Exceptional organizational and time management abilities.

Responsibilities

• Ensure smooth operation of the Legal Department with administrative support.
• Manage internal coordination and external communications.
• Coordinate travel arrangements and administrative workflows.

Skills

Organizational skills

Time management

Attention to detail

Interpersonal skills

Education

Bachelor's degree in Business Administration or related field

Job description

JOB TITLE

Office Manager - Legal | Holding | Legal

ROLE SUMMARY

The purpose of this role is to ensure the smooth and efficient operation of the Legal Department by providing comprehensive administrative support to all Functional Heads reporting to the Chief Legal Officer and their respective teams. The incumbent will manage internal coordination, external communications, travel arrangements, and administrative workflows to enhance productivity and ensure seamless execution of departmental priorities.

ROLE PROFILE

• Align and streamline team activities while effectively prioritizing and managing time-sensitive tasks to meet organizational goals and deadlines.
• Coordinate and align internal team efforts while effectively prioritizing and managing time-sensitive tasks to meet organizational goals and deadlines.
• Manage senior management’s calendar by scheduling meetings, appointments, and events while coordinating with team members to ensure optimal use of time.
• Arrange and coordinate senior management travel while processing and reconciling expense reports in a timely manner.
• Collaborate with senior administrative assistants to address requests, queries, and interdepartmental coordination effectively.
• Support the timely processing of payments for external vendors, including law firms and consultants, ensuring full compliance with procurement procedures and internal company policies.
• Manage, track, and follow up on all purchase requests, purchase orders.
• Support in the creation and formatting of presentations for internal and external meetings.

REQUIREMENTS

• Bachelor's degree in Business Administration or related field preferred.
• Proven experience as an Office Manager, Executive Assistant, or Administrative Coordinator, ideally within a corporate or legal environment.
• Exceptional organizational and time management abilities, with demonstrated capacity to manage multiple priorities effectively.
• Strong attention to detail and accuracy across all administrative and record-keeping activities.
• Flexibility, initiative, and resilience to perform effectively in a dynamic and fast-paced work environment.
• Professional interpersonal skills, with the ability to engage confidently with senior stakeholders and cross-functional teams.