Office Manager

Uniestate Properties; Ras Al Khaimah; On-site; AED 60,000 - 75,000; Full time

Job summary

A leading engineering support firm located in Ras al-Khaimah is seeking an administrative professional to oversee daily office functions, support project documentation, and assist engineering teams. The successful candidate will have a Bachelor’s degree in business administration or related fields, along with 2–5 years of office management experience. Proficiency with Microsoft Office and document management systems is essential. This role offers opportunities to contribute to various engineering initiatives in a dynamic environment.

Qualifications

• Bachelor’s degree in business administration, Engineering Administration, or related field (preferred).
• 2–5 years of office management, project coordination, or administrative experience within an engineering context.
• Basic understanding of engineering terminology, drawings, and project cycles is a plus.

Responsibilities

• Oversee daily office functions, including reception, mail, supplies, and facility maintenance.
• Support engineers in preparing proposals, bid documents, and project presentations.
• Assist with budget tracking, expense reporting, vendor invoicing, and project cost documentation.
• Support HR with timesheets, training records, certifications, and compliance requirements.
• Serve as the communication link between engineering staff, management, clients, and vendors.

Skills

Strong organizational and multitasking abilities

Proficiency with Microsoft Office

Proficiency with engineering document management systems

Excellent written and verbal communication skills

Ability to work independently

Education

Bachelor’s degree in business administration or Engineering Administration

Tools

AutoCAD Vault

Aconex

Procore

Job description

Administrative & Office Operations

• Oversee daily office functions, including reception, mail, supplies, and facility maintenance.
• Develop, implement, and maintain office procedures, including document control aligned with engineering standards (e.g., ISO, QA/QC processes).
• Manage office schedules, meeting rooms, travel arrangements, and calendars for engineering teams and managers.
• Coordinate onboarding/offboarding for engineering staff, interns, and contractors.

Engineering Project Support

• Support engineers in preparing proposals, bid documents, and project presentations.
• Track project deadlines, deliverables, and resource allocation, notifying relevant stakeholders of upcoming milestones.
• Maintain project filing systems (digital and physical) ensuring version control and compliance with engineering practices.

Financial & Procurement Support

• Assist with budget tracking, expense reporting, vendor invoicing, and project cost documentation.
• Coordinate procurement of technical equipment, software licenses, engineering supplies, and specialized tools.

HR & Compliance Support

• Support HR with timesheets, training records, certifications, and engineering compliance requirements.
• Maintain safety documentation and coordinate safety meetings, audits, and training sessions.
• Ensure engineering teams comply with company policies, regulatory standards, and industry requirements.

Communication & Coordination

• Serve as the communication link between engineering staff, management, clients, vendors, and cross-functional teams.
• Prepare and distribute internal communications, meeting minutes, and project updates.
• Support event planning such as site visits, team meetings, client workshops, and engineering conferences.

Academic qualification: Bachelor’s degree in business administration, Engineering Administration, or related field (preferred).

Skills

• Strong organizational and multitasking abilities
• Proficiency with Microsoft Office, engineering document management systems (e.g., AutoCAD Vault, Aconex, Procore), and collaboration tools.
• Excellent written and verbal communication skills.
• Ability to work independently and support multiple engineering teams.
• Basic understanding of engineering terminology, drawings, and project cycles is a plus.

Experiences: 2–5 years of office management, project coordination, or administrative experience within an engineering, construction, or technical environment.

Gender : NA

Nationality : NA