Office Receptionist jobs in United States

We are seeking a proactive and detail-oriented professional to manage our Travel Desk and provide administrative/reception support. The role requires excellent coordination skills, customer service orientation, and the ability to handle multiple tasks in a fast-paced IT environment.

• Coordinate domestic and international travel arrangements (flights, hotels, visas, ground transportation).
• Negotiate with vendors and travel agencies to ensure cost-effective bookings.
• Maintain travel-related documentation (itineraries, expense reports, approvals).
• Ensure compliance with company travel policies.
• Provide support for last‑minute changes, cancellations, or emergencies.

• Act as the first point of contact for visitors, vendors, and clients; manage the reception desk professionally.
• Handle incoming calls, emails, and correspondence; redirect as necessary.
• Manage meeting room bookings, visitor passes, and office supplies.
• Support office administration tasks.
• Assist HR/Admin team in onboarding support and employee engagement activities.
• Maintain accurate records and reports for management.

• Strong communication and interpersonal skills.
• Excellent organizational and multitasking abilities.
• Vendor coordination and negotiation skills.
• Problem‑solving and quick decision‑making (especially during travel changes).
• Customer service orientation with a professional demeanor.
• Proficiency in MS Office tools (Word, Excel, Outlook).

• Bachelor’s degree in any discipline (preferably Administration, Commerce, Travel & Tourism).
• 25 years of experience in travel desk admin or receptionist role (experience in IT/ITES industry preferred).
• Knowledge of travel booking tools and expense management systems will be an added advantage.

Required Experience:

Manager