Office Coordinator

Al Khayyat Investments (AKI); Dubai; On-site; AED 60,000 - 80,000; Full time

Job summary

A dynamic enterprise in Dubai is seeking an Office Coordinator to ensure smooth office operations, provide administrative support, and facilitate communication among departments. The ideal candidate will hold a Bachelor’s degree and have 1-3 years of experience in office administration, demonstrating strong organizational and communication skills. Proficiency in Microsoft Office Suite is essential. This position offers an opportunity to be part of an engaging work environment, contributing to operational efficiency and team collaboration.

Qualifications

• Bachelor’s degree in Business Administration or Management preferred.
• 1-3 years of experience in office administration or coordination.
• Strong organizational, time management, and multitasking skills.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite.

Responsibilities

• Oversee day-to-day office operations and ensure a well-organized working environment.
• Prepare, review, and manage office correspondence, reports, and documentation.
• Serve as a point of contact for internal teams and external stakeholders.
• Maintain accurate office records, files, and databases.
• Assist management with project tracking and follow-ups.

Skills

Organizational skills

Time management

Multitasking skills

Excellent communication skills

Proficiency in Microsoft Office

Education

Bachelor's degree in Business Administration or related field

Job description

Job Summary:

The Office Coordinator is responsible for ensuring the smooth and efficient operation of the office. This role involves administrative support, coordination of office activities, and facilitating communication between departments. The ideal candidate is highly organized, proactive, and possesses strong interpersonal and multitasking skills.

Key Responsibilities:

Office Management:

• Oversee day-to-day office operations and ensure a well‑organized working environment.
• Maintain office supplies, inventory, and coordinate procurement as needed.
• Ensure office equipment is functional and arrange for maintenance when required.

Administrative Support:

• Prepare, review, and manage office correspondence, reports, and documentation.
• Assist in scheduling meetings, appointments, and travel arrangements.
• Support HR, finance, and other departments with administrative tasks.

Coordination & Communication:

• Serve as a point of contact for internal teams and external stakeholders.
• Facilitate smooth communication between departments to enhance workflow efficiency.
• Coordinate office events, meetings, and employee engagement activities.

Record Keeping & Compliance:

• Maintain accurate office records, files, and databases.
• Ensure adherence to company policies, procedures, and regulatory compliance.

Support to Management:

• Assist management with project tracking, reports, and follow-ups.
• Conduct research and provide data to support decision‑making.

Requirements & Qualifications:

• Bachelor’s degree in Business Administration, Management, or related field preferred.
• Minimum 1–3 years of experience in office administration or coordination.
• Strong organizational, time management, and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to maintain confidentiality and handle sensitive information.
• Proactive attitude with problem-solving skills.