Office Administrator

Make-Up Atelier Training Center; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A vibrant beauty academy in Dubai is seeking an experienced Office Administrator to manage daily operations and enhance internal communications. The ideal candidate will have over 5 years of experience in administration, preferably within the beauty sector. Responsibilities include coordinating schedules, supporting events, and maintaining professionalism across all interactions. Strong organizational and communication skills are necessary for success in this dynamic environment. The position is full-time with a schedule from Monday to Saturday.

Qualifications

• 5+ years of experience in administration or office management.
• Experience in the beauty or creative industry is a strong advantage.
• Excellent communication skills in English.

Responsibilities

• Manage daily office and academy operations.
• Coordinate schedules, classes, and internal workflows.
• Communicate with management, trainers, students, and clients.

Skills

Organizational skills

Communication skills

Attention to detail

Time management

Proficiency in Microsoft Office

Familiarity with social media marketing

Tools

Google Workspace

Outlook

TikTok

Meta Business Suite

Job description

Schedule: Full-Time | Monday–Saturday | Immediate Start

Make-Up Atelier Training Center Dubai is looking for an experienced Office Administrator to join our premium beauty academy.

This role is ideal for a highly organized, proactive professional with a passion for beauty, education, and high-end brand standards.

Key Responsibilities

• Manage and oversee daily office and academy operations
• Coordinate schedules, classes, appointments, and internal workflows
• Act as a key point of communication between management, trainers, students, and clients
• Ensure smooth coordination across departments and with external partners
• Support of masterclasses, events, and special projects
• Collaborate with the marketing team to maintain consistent brand voice and visual identity
• Assist with content coordination and campaign planning when required
• Monitor administrative processes, documentation, and reporting
• Maintain a high level of professionalism, confidentiality, and brand presentation

You must be able to:

• Effectively organize, prioritize, and manage multiple tasks
• Handle calendars, bookings, follow-ups, and internal coordination
• Communicate confidently and professionally with clients and partners
• Work independently while being a strong team player
• Support marketing and content initiatives when needed
• Maintain accuracy and attention to detail in all administrative tasks

Ideal Candidate Profile

• 5+ years of experience in administration, office management, or operations
• Previous experience in the beauty, makeup, fashion, or creative industry (strong advantage)
• Proficiency in Microsoft Office, Google Workspace, and Outlook
• Basic understanding of Amazon store operations
• Hands‑on experience with TikTok and Meta Business Suite
• Strong awareness of current beauty trends and digital content
• Excellent communication skills in English (additional languages are a plus)
• Creative, well‑organized, reliable, and detail‑oriented

Working Hours: 10:00 AM – 7:00 PM | Monday to Saturday

How to Apply: Please send your CV and a short cover message explaining why you are a good fit for this role.

Job Type: Full-time