Office Administrator

Brilliance Supply & Trading DMCC; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading trading company in Dubai is seeking an Office Administrator to perform a range of administrative duties including managing correspondence, scheduling meetings, and supporting HR functions. The ideal candidate should have strong organizational skills, attention to detail, and a proactive approach to office management. This role is essential for maintaining a well-organized and efficient office environment.

Qualifications

• Strong organizational skills and attention to detail.
• Ability to handle multiple tasks and deadlines efficiently.
• Excellent communication and interpersonal skills.

Responsibilities

• Perform general office administrative duties such as managing correspondence.
• Coordinate and schedule appointments and meetings efficiently.
• Maintain office supplies inventory and manage orders.
• Handle incoming and outgoing mail and deliveries.
• Assist HR functions, including recruitment and payroll support.
• Manage office budgets and prepare budgeting reports.
• Prepare and format documents and presentations.
• Act as a liaison between employees and management.

Job description

Perform general office administrative duties such as managing correspondence and directing inquiries to the appropriate personnel.

Coordinate and schedule appointments, meetings, and conferences, ensuring all arrangements are made efficiently.

Maintain office supplies inventory by anticipating needs, placing and expediting orders, and verifying receipt of supplies.

Handle incoming and outgoing mail, packages, and deliveries.

Assist in maintaining office cleanliness and tidiness, including coordinating with cleaning staff and ensuring facilities are well-maintained.

Support HR functions such as maintaining employee records, assisting in recruitment processes, payroll and HR projects.

Assist in managing office budgets and expenses, tracking expenditures, and preparing budgeting reports as required.

Assist in preparing and formatting documents, presentations, and reports as needed.

Act as a point of contact between employees and management, addressing queries and concerns in a timely and professional manner.

Ensure compliance with company policies, procedures, and regulations, as well as the preparation of manuals.