Office Admin / HR (Full-time)

OceanEXL; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A maritime industry firm in Dubai seeks a proactive Office Admin. This diverse role includes managing HR tasks, supporting daily office operations, and providing PA support to partners. Candidates should have at least 3 years in a similar role, knowledge of UAE Labour Law, and strong organisational and IT skills. The company offers a dynamic work environment with opportunities for growth.

Qualifications

• Minimum of 3 years of experience in a similar role.
• Knowledge of UAE Labour Law and compliance requirements.
• Ability to juggle multiple tasks effectively.
• Strong understanding of office IT tools.
• Proactive and detail-oriented.

Responsibilities

• Handle HR tasks such as onboarding and employee records.
• Prepare contracts, visas, insurance, and related documentation.
• Manage daily office operations and liaise with vendors.
• Support executives with PA tasks.
• Organise business travel bookings.

Skills

HR tasks management

Office IT tools

Organisational skills

Fluency in English

Solutions-oriented mindset

Job description

Key responsibilities

• Handle HR tasks such as onboarding and employee records
• Preparing contracts, visas, insurance, and related documentation
• Manage daily office operations and liaise with vendors for internet, IT, contractors, etc.
• Managing office supplies, business cards, merchandise, and related materials
• Support executives with PA tasks
• Organise business travel bookings
• General administrative support

About you

• You have a minimum of 3 years of experience in a similar role
• Knowledge of UAE Labour Law and compliance requirements (Experience with MOHRE is a plus)
• You have a solutions-oriented mindset and can juggle many tasks at once
• You have a strong understanding of office IT tools
• You have strong organisational skills, are proactive, and pay attention to detail
• You are fluent in English, both verbally and in writing

About OceanEXL

We are a young and forward-thinking team working in trading, shipping, and financing within the maritime industry. We specialise in tankers and essential oil products, including marine fuel, refined oil products, and machinery lubricants. With offices in the UAE and Denmark, we manage operations across Africa, the Middle East, Asia, and European markets. We offer our new colleagues a dynamic and international work environment, along with opportunities for early responsibility and fast professional growth.

We are looking for a friendly, open, and proactive Office Admin for our office in Dubai. The role is diverse and will include supporting the daily operations of the office, assisting the team, handling HR tasks, and providing PA support to the partners. The ideal candidate will have experience with both HR and PA responsibilities.