Logistics & Administration Coordinator

Talent BluePrint; Dubai; On-site; AED 60,000 - 80,000; Full time

Job summary

A leading logistics company in Dubai is seeking a Logistics & Administration Coordinator to manage logistics, procurement, and administrative operations across various projects. The role requires 3-5 years of relevant experience, familiarity with UAE regulations, and proficiency in ERP systems. Applicants must demonstrate strong coordination skills and the ability to handle documentation processes effectively. This position plays a critical role in ensuring operational efficiency and compliance with procurement protocols.

Qualifications

• 3-5 years of experience in logistics, procurement, or admin support roles.
• Familiarity with UAE and KSA operational regulations.
• Experience with JDE, ERP systems, and certification portals preferred.

Responsibilities

• Manage procurement processes, PO creation, and ERP entry.
• Coordinate logistics and shipment documentation.
• Ensure administrative compliance and document filing.
• Onboard vendors and track inventory.
• Submit and maintain procurement documentation accuracy.
• Maintain coordinated schedules for training and meetings.

Skills

Logistics coordination

Procurement processes

Document management

Vendor coordination

Data entry

Tools

JDE

ERP systems

Job description

Job Title

Logistics & Administration Coordinator

Purpose

To manage and coordinate logistics, procurement, administrative operations, and cross‑functional project support across all company functions. This role is critical for ensuring operational efficiency, proper documentation, compliance with procurement protocols, and smooth coordination with internal teams, clients, vendors, and partners in UAE and KSA.

Scope

This role covers logistics, procurement, vendor coordination, and document control for all Skywave projects, with cross‑support to Cleanzco, Ivylane, and Musco.

Responsibilities

• Accurate and timely procurement processes, PO creation, and ERP entry
• Coordination of logistics and shipment documentation for outgoing and incoming items
• Administrative compliance, including document filing and registration processes
• Vendor onboarding, certification handling, and inventory tracking oversight
• Timely submission and accuracy of POs and procurement documentation
• Compliance with certification and registration deadlines (SIRA, SABER, Fasah)
• Effectiveness of warehouse coordination and inventory accuracy
• Quality and accessibility of document filing systems
• Number of vendor registrations and successful client coordination touchpoints
• Maintain and update the TGS Tracking Sheet for confirmed/pipeline projects
• Perform daily data entry of proposals and PO/OC/OGs into JDE and the new ERP
• Issue item codes for procurement/admin support and confirm budget alignment with supplier quotes
• Support warehouse coordinators with inventory schedules and tracking
• Handle incoming and outgoing shipment logistics in coordination with vendors and Musco (KSA)
• Track and file delivery notes for completed shipments
• File, organize, and manage company documentation and client contracts
• Schedule and take notes for internal Skywave meetings
• Register company for exhibitions, tenders, conferences, RFPs, and RFQs
• Maintain presentation templates and Skywave process charts
• Coordinate with internal teams for mandatory training and client meeting logistics
• Facilitate SABER, SIRA certification processes and Fasah broker registration
• Manage all new supplier registrations in compliance with procurement protocols

Qualifications

• 3-5 years of experience in logistics, procurement, or admin support roles.
• Familiarity with UAE and KSA operational regulations.
• Experience with JDE, ERP systems, and certification portals preferred.