HSE Admin Assistant

Parsons; Abu Dhabi; On-site; AED 120,000 - 150,000; Full time

Job summary

A leading engineering firm in Abu Dhabi is seeking an HSE Admin Assistant to provide administrative support to HSE directors. The ideal candidate will have a Bachelor's degree and over 6 years of experience in administrative roles, preferably with knowledge of HSE regulations. Responsibilities include maintaining records, supporting report submissions, and assisting with employee orientation. This position offers a chance to grow in a supportive workplace.

Qualifications

• 6+ years of experience as an Admin Assistant with HSE knowledge.
• Excellent interpersonal, oral, and written communication skills.
• Proficient in relevant computer applications.

Responsibilities

• Assist with maintaining HSE records and documentation.
• Support the submission of written inspection reports.
• Monitor work planning and performance.

Skills

Administrative skills

Communication skills

MS Office proficiency

Education

Bachelor's Degree

Tools

SharePoint

Job description

In a world of possibilities, pursue one with endless opportunities. Imagine Next!

When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We’ve got what you’re looking for.

Job Description:

HSE Admin Assistant

Abu Dhabi, UAE

Parsons is looking for a talented HSE Admin Assistant to join our team! In this role you will provide administrative support with the Abu Dhabi Sector Deputy HSE Director, EMEA HSE Director and KSA HSE Director on their day-to-day implementation of Corporate HSE Management standards and ethics.

What You'll Be Doing:

• Assist with preparing, transcribing, transferring, organizing, gathering, and distributing information, as well as maintaining both written and digital communications and records.
• Support the creation and submission of written inspection reports.
• Maintain the HSE Tracking Log, including but not limited to:
  • List of employees and their current project assignments
  • HSE goals and completion status
  • Monthly HSE reports
  • ADOSH (Abu Dhabi Occupational Safety and Health) Quarterly Performance Reports
  • HSE write-ups for all tenders, RFPs, and LOEs
  • HSE online training records
  • New hire employee records and HSE orientations
  • Office HSE Committee and meeting logs
  • Recordkeeping of active and inactive job requisitions across all projects
• Create and maintain HSE folders, which are typically used to prepare ESHARP (Environmental, Safety, Health, and Risk Program) validation audit records, reports, and HSE goals.
• Support the Deputy HSE Director in monitoring work planning and performance.
• Ensure accurate documentation of Parsons’ occupational injury and incident reports, including reviewing information to confirm alignment with established standards and implementation guidelines.
• Assists with new hire orientation.
• Participate in regulatory and best practice SH&E training, as well as create and maintain its records.
• Participates in routine safety work briefings to make minutes of meetings.
• Perform other duties relevant to this position, as required.

What Required Skills You'll Bring:

• Bachelor's Degree in any related discipline from a recognized University
• At least 6 years of related work experience in the field of Admin Assistant with knowledge of HSE regulations.
• Proficient in MS Office, SharePoint and other relevant computer applications.
• Excellent interpersonal, oral and written communication skills.

What Desired Skills You'll Bring:

• Working knowledge of ADOSH System Framework and other SH&E regulations and reporting procedures.
• Preferably with experience in the UAE and with a driving license is an advantage.

Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.

We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest—APPLY TODAY!

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