Front Desk Officer

Nismo International; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A Dubai-based firm is looking for an experienced Secretary to manage secretarial tasks and assist the management team. Responsibilities include handling phone calls and correspondence, coordinating appointments, and making travel arrangements. The ideal candidate should have excellent communication skills, be fluent in English, and possess good computer knowledge. This role offers a chance to work in a dynamic environment and contribute to efficient office operations.

Qualifications

• Excellent organizational skills and attention to detail.
• Ability to handle confidential information with discretion.
• Strong interpersonal skills for managing visitors and correspondence.

Responsibilities

• Provide secretarial service to management including calls and correspondence.
• Coordinate manager's calendar, meetings, and appointments.
• Manage incoming correspondence and maintain records.
• Arrange travel and keep accurate travel records.

Skills

Good Communication skills

Good computer knowledge

Record keeping

Fluent in English

Job description

• Providing secretarial service to the management such as attending phone calls, typing letters, writing and distributing emails, organising papers and managing files, etc.
• Coordinating and facilitating Manager calendar to arrange meetings, appointments, and conferences.
• Receiving, greeting, screening and managing visitors and phone calls.
• Receiving, screening, assessing, distributing, and maintaining incoming correspondence.
• Making travel arrangements in coordinating with other dept., preparing itineraries, compiling, and maintaining travel records and vouchers.
• Organising and maintaining files and records
• Performing various executive and administrative assistances to in a confidential manner.
• Coordinate with the finance departments maintaining relevant reports for tracking.

Skills

Good Communication skills, presentable, Good computer knowledge, Record keeping, Fluent in English