Executive - Facilities Management_ Project coordinator

Raqmiyat; Abu Dhabi; On-site; AED 120,000 - 200,000; Full time

Job summary

A UAE-based IT and digital transformation company is looking for an experienced Administrative Support professional in Abu Dhabi. You will ensure smooth operations by managing documentation, coordinating meetings, and supporting communications. Candidates must have a Bachelor's degree in Business Administration, 5 years of relevant experience, and proficiency in MS Office, along with strong organizational and communication skills in both Arabic and English.

Qualifications

• 5 years of experience in administrative or office management roles.
• Written and spoken proficiency in Arabic and English.

Responsibilities

• Coordinate meetings, appointments, and travel arrangements for staff.
• Maintain and update administrative records, files, and databases.
• Handle incoming and outgoing correspondence, including emails, letters, and packages.
• Welcome and onboard new joiners by preparing workstations and coordinating access to systems.
• Assist in organizing company events, workshops, and training sessions.

Skills

Strong organizational skills

Time-management skills

Excellent communication

Interpersonal abilities

Discretion with confidential information

Education

Bachelor’s degree in Business Administration

Tools

MS Office

Job description

Abu Dhabi, United Arab Emirates | Posted on 12/24/2025

Raqmiyat is a UAE-based IT and digital transformation company specializing in consulting, staffing, and enterprise technology solutions. We empower banking, government, and enterprise clients across the Middle East to achieve their digital objectives.

Job Description

JOB PURPOSE:

To provide efficient administrative support and ensure smooth day-to-day operations of the office by coordinating resources, managing documentation, and supporting internal and external communication between stakeholders.

KEY RESPONSIBILITIES

• Coordinate meetings, appointments, and travel arrangements for staff.
• Maintain and update administrative records, files, and databases.
• Handle incoming and outgoing correspondence, including emails, letters, and packages.
• Welcome and onboard new joiners by preparing workstations, coordinating access to systems, and ensuring all necessary documentation and tools are provided for a smooth start.
• Assist in organizing company events, workshops, and training sessions.
• Ensure compliance with company policies and procedures in all administrative tasks.
• Liaise with internal departments and external service providers as needed.
• Prepare reports, presentations, and other documentation as required.
• Monitor and support health, safety, and security protocols within the office.
• Support HR and line managers in tracking and updating staff leave plans, ensuring proper documentation and system entries.

Requirements

Educational and Technical Qualifications

• Bachelor’s degree in Business Administration or related field.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

Language Skills: Written and Spoken Arabic and English

Years of Experience: 5 years of experience in administrative or office management roles.

Nature of Experience

• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• Ability to handle confidential information with discretion.

Technical Competencies required for the role

• Proficiency in MS Office and administrative tools.
• Internal communication and coordination.
• Compliance with office policies and procedures.

Key Internal Contacts

• Schedule meetings, manage resources, and circulate internal communications.
• Coordinate onboarding, leave plans, and employee records.
• Arrange system access and technical setup for new joiners.
• Support procurement and invoice processing.