Executive Assistant to Top Broker

Driven Properties; United Arab Emirates; On-site; AED 60,000 - 120,000; Full time

Job summary

A reputable Real Estate company in the UAE is seeking an experienced Executive Assistant to support their top brokers. The role focuses on CRM management, property listings, and marketing support, requiring excellent organizational skills and a polished demeanor when dealing with VIP clients. This position offers training, potential career growth within the company, and a competitive salary package based on experience, along with visa and standard benefits.

Benefits

Competitive salary package

Visa and standard company benefits

Opportunities for growth

Qualifications

• Strong knowledge of CRM systems and relevant property listing portals.
• Experience in creating marketing materials like flyers.
• Excellent communication skills in English, additional languages are a plus.

Responsibilities

• Manage and update CRM records for clients and listings.
• Coordinate property marketing activities for visibility.
• Support client communication through various channels.

Skills

CRM management

Property listing portals

Marketing flyer creation

Multitasking

Communication skills

Tools

Property Monitor

Bayut

Property Finder

Dubizzle

Job description

Job Overview

We are looking for a highly professional and well spoken Executive Assistant to support one of our top performing brokers. The main focus of this role is CRM management, listings coordination, and marketing support. The successful candidate will work closely with VIP clients and must maintain a polished and professional demeanor at all times. This role is also suitable for candidates who aspire to grow into a junior broker position, as training will be provided with exposure to listings and real estate operations alongside the core responsibilities.

Key Responsibilities

• Manage and update CRM records, ensuring all listings, client data, and follow ups are accurate and up to date.
• Create, update, and manage property listings across major portals including Bayut, Property Finder, and Dubizzle.
• Maintain strong working knowledge of Property Monitor for pricing, market comparisons, and listing accuracy.
• Prepare high quality marketing flyers for both rental and sale properties using branded templates.
• Coordinate property marketing activities to ensure timely posting and visibility.
• Support client communication through WhatsApp broadcasts, follow ups, and occasional cold calling when required.
• Attend property viewings on behalf of the broker when needed and provide professional client support.
• Assist with scheduling, documentation, and general administrative support related to listings and client management.
• Maintain confidentiality and represent the broker and company with a professional image at all times.
• Work in a professional and friendly office environment.
• Training and onboarding provided.

Qualifications

• Strong knowledge of CRM systems and property listing portals including Bayut, Property Finder, and Dubizzle.
• Strong working knowledge of Property Monitor is required.
• Experience in creating marketing flyers and property advertising materials.
• Confident, presentable, and comfortable dealing with VIP clients.
• Highly organized with strong attention to detail.
• Able to multitask and work in a fast paced environment.
• Excellent communication skills and very well spoken in English.
• Additional languages are a plus.
• Any nationality is welcome to apply.
• Previous experience in real estate or property administration is preferred.

Benefits & Opportunities

Opportunity to grow within a reputable Real Estate company. Competitive salary package (based on experience). Visa and standard company benefits.