Executive Assistant To CEO

Neovara; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A dynamic organization in Dubai is seeking a proactive Executive Assistant to support the CEO in both business and personal matters. This full-time, office-based role requires profound organizational skills, discretion, and a calm demeanor under pressure. The successful candidate will manage complex calendars, prepare documentation, and assist with basic finance-related tasks. Applicants should have a minimum of 3 years' experience in a similar role and be comfortable using Microsoft Office and Xero. A commitment to confidentiality is paramount.

Qualifications

• 3+ years’ experience in a senior support role.
• Prior office experience supporting a senior executive is essential.
• Able to handle sensitive information and maintain confidentiality.

Responsibilities

• Coordinate meetings and schedules for the CEO.
• Prepare meeting agendas and handle correspondence professionally.
• Support day-to-day operational flow in the office.
• Assist with personal scheduling and arrangements as needed.
• Contribute to basic finance tasks like invoicing and reconciliations.

Skills

Experience as an Executive Assistant

Organizational skills

Discretion

Communication skills in English

Proactive mindset

Familiarity with Microsoft Office

Tools

Microsoft Office

SharePoint

Xero

Job description

Executive Assistant

Location: Vision Tower, Dubai

Working Hours: Full-time, Monday to Friday (9:00 AM – 6:00 PM)

Reporting to: CEO

Role Type: Permanent, Office-Based

Overview

We are seeking a highly capable, discreet, and proactive Executive Assistant to support the CEO in a fast-moving, entrepreneurial environment. This is a hands-on role requiring exceptional organisation, sound judgment, and the ability to manage both professional and personal priorities with confidence. This position acts as a trusted gatekeeper and operational anchor to the CEO, ensuring the smooth running of daily schedules, communications, and priority tasks across both business and personal matters. The role requires a high level of discretion, initiative, and the ability to anticipate needs and act decisively.

Key Responsibilities

Executive & Business Support

• Act as the CEO’s primary point of coordination for meetings, schedules, and daily priorities
• Manage complex calendars, meetings, and time-blocking with precision
• Prepare meeting agendas, notes, follow-ups, and action trackers
• Handle correspondence, emails, and calls with professionalism and discretion
• Liaise with senior stakeholders, partners, advisors, and internal teams
• Support light project coordination and follow-ups across multiple businesses

Office & Operational Support

• Be present in the office to support day-to-day operational flow
• Coordinate internal logistics, meetings, and office administration
• Maintain organised digital and physical filing systems
• Assist with document preparation, contracts, and signing processes
• Ensure confidentiality and professionalism at all times within the office environment

Personal & Family Assistance (as required)

• Coordinate travel arrangements (flights, hotels, visas, itineraries)
• Assist with personal scheduling, appointments, and errands
• Support ad-hoc personal requests with discretion and efficiency
• Assist with light administrative support related to family matters

Finance & Admin Support (Exposure Role)

• Assist with basic invoicing, reconciliations, and expense tracking
• Coordinate with finance teams or external accountants when needed
• Maintain structured records for payments, invoices, and approvals
• Support simple bookkeeping tasks (experience with Xero is an advantage)

Skills

Who We’re Looking For

• 3+ years’ experience as an Executive Assistant, Personal Assistant, or similar senior support role
• Prior office-based experience supporting a CEO or senior executive is essential
• Exceptionally organised, detail-oriented, and calm under pressure
• Strong written and spoken English
• High emotional intelligence, discretion, and professionalism
• Comfortable handling both business and personal matters
• Proactive mindset — anticipates issues before they arise
• Confident using Microsoft Office, calendars, and document tools
• Experience with Xero, finance admin, or reconciliations is a strong advantage

Tools & Environment

• Microsoft Office & SharePoint
• Email, WhatsApp, Slack, and phone
• Xero (exposure or prior experience preferred)

Confidentiality

• This role requires handling sensitive business and personal information
• A Non-Disclosure Agreement (NDA) will be required