Executive Assistant to C-Level Executive (Project Management Background)

PSI - Property Shop Investment; Abu Dhabi; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading real estate firm in Abu Dhabi is seeking an organized Executive Assistant to support a C-Level Executive. This role requires a combination of administrative expertise and project management experience. The ideal candidate will thrive in a dynamic environment and possess strong communication and organizational skills. Full-time position with a focus on providing strategic support and managing executive tasks effectively.

Qualifications

• 4–6 years of experience as an Executive Assistant, preferably for C-level executives.
• Exposure to project coordination or management.
• Bachelor's degree in a related field is essential.

Responsibilities

• Manage complex calendars and schedule meetings.
• Prepare reports and internal communications.
• Support project management tasks and monitor project progress.
• Serve as a liaison between the executive and stakeholders.

Skills

Strong written and verbal communication skills in English

Microsoft Office proficiency

Organizational skills

Problem-solving skills

Ability to manage multiple tasks

Emotional intelligence

Familiarity with project management tools

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Microsoft Word

Trello

Asana

Monday.com

Job description

Overview

Job Title: Executive Assistant to C-Level Executive (Project Management Background)

Location: Property Shop Investment (PSI), Abu Dhabi, UAE

About PSI

Property Shop Investment (PSI) is a leading real estate firm in Abu Dhabi, delivering innovative property solutions through a full-service approach including sales, leasing, property management, and investment advisory. With a strong reputation for professionalism and market knowledge, PSI supports both individual and institutional investors in achieving long-term value.

Role Overview

We are seeking a highly capable and organized Executive Assistant to support a C-level executive at PSI. The ideal candidate will have strong administrative experience coupled with a background in project coordination or management. This hybrid role combines traditional EA responsibilities with oversight and support on high-priority projects, requiring someone who is proactive, resourceful, and able to thrive in a fast-paced, real estate-driven environment.

Key Responsibilities

• Executive & Administrative Support
• Manage complex calendars, schedule high-level meetings, and coordinate local and international travel
• Prepare reports, internal communications, presentations, and documentation for leadership meetings
• Draft and respond to emails, letters, and internal memos on behalf of the executive
• Track deadlines and ensure the executive is well-prepared and informed at all times

• Project Coordination & Monitoring
• Support the executive in managing ongoing strategic projects related to real estate development, sales, or operations
• Track project milestones, follow up with internal departments, and provide status updates
• Organize and attend project meetings, preparing meeting notes, agendas, and action item follow-ups
• Assist in preparing feasibility reports, performance summaries, or executive dashboards when needed

• Stakeholder & Client Interface
• Serve as the primary liaison between the executive and internal teams, investors, partners, or VIP clients
• Coordinate high-level communications with professionalism and cultural awareness
• Handle confidential information with discretion, particularly in relation to investments or partnerships

Qualifications & Requirements

Education & Experience

• Bachelor's degree in Business Administration, Project Management, Real Estate, or related field
• 4–6 years of experience as an Executive Assistant, preferably supporting C-level executives
• Exposure to project coordination or a formal project management environment (PMP certification is a plus)

Skills & Competencies

• Strong written and verbal communication skills in English; Arabic is an advantage
• High proficiency in Microsoft Office (Excel, PowerPoint, Outlook, Word); familiarity with project tools (e.g., Trello, Asana, Monday.com) is a bonus
• Ability to manage multiple tasks, prioritize, and meet tight deadlines
• Strong organizational and problem-solving skills
• High level of discretion, confidentiality, and emotional intelligence
• Arabic or European language in addition to English fluency

Work Environment

• Office-based role in Abu Dhabi
• May require flexible hours depending on project demands or executive scheduling
• Professional attire and conduct expected at all times

Why Join PSI?

At Property Shop Investment, you’ll be part of a dynamic and fast-growing company that values innovation, performance, and service excellence. You'll have the opportunity to work closely with top leadership and play a key role in supporting strategic decisions across the organization.

Job Type: Full-time

Ability to commute/relocate:

• Abu Dhabi: Reliably commute or planning to relocate before starting work (Preferred)