Executive Assistant - Senior Associate

PricewaterhouseCoopers; Dubai; On-site; AED 120,000 - 150,000; Full time

Job summary

A global consulting firm in Dubai is seeking a Senior Associate to provide comprehensive administrative support to partners and executives. Responsibilities include calendar management, call handling, and maintaining client relationships. The ideal candidate has at least 3 years of experience and a bachelor's degree, along with strong organizational and communication skills. Proficiency in English is required, and Arabic is an advantage.

Qualifications

• 3 years of experience in an administrative role.
• Experience with a professional services firm is preferred.
• Proficiency in spoken and written English; Arabic is an advantage.

Responsibilities

• Provide administrative support to PwC employees.
• Manage executives' diaries and appointments.
• Handle and screen calls and emails for executives.
• Organize internal and external meetings.

Skills

Administrative Support

Calendar Management

Clerical Support

Collaboration

Communication

Confidential Information Handling

Data Entry

Customer Service Excellence

Education

Bachelors degree

Job description

Overview

Line of Service: Internal Firm Services

Industry/Sector: Not Applicable

Specialism: IFS - Administration

Management Level: Senior Associate

Job Description & Summary: A career in Administration and Secretarial Services within Internal Firm Services will give you the opportunity to provide administrative support to PwC employees. You will focus on using business software applications to prepare reports, receive and direct incoming calls or emails to the appropriate parties, arrange business travel, track expenses, and coordinate meeting arrangements. You will provide secretarial support to 3–5 allocated partners/directors and be available for coverage on a full-time basis and as assigned by the Office Manager or EA Manager.

Responsibilities

• As a Senior Associate, work as part of a team of problem solvers with extensive consulting and industry experience, helping clients solve complex business issues from strategy to execution.
• Financial — Adhere to budget.
• Customer — Diary management; extensive management of online diaries; book appointments and arrange meetings; update as required; ensure Executives arrive on time with appropriate documentation; act as backup in managing other Executives/Principals’ diaries when their EAs are not available.
• Call management — Handle and screen calls for Executives; take and pass messages in a timely manner.
• Email management — Monitor Executives’ inboxes when they are out of the office or in meetings and take action as necessary.
• Client relationships — Maintain and build good working relationships with Executives’ clients and their assistants via phone and email; assist other EAs during busy periods.
• Internal Process — Pro-active planning for meetings and follow-up actions; organize local internal and external meetings including catering and IT requirements; meet and greet visitors; provide general admin support to Partners and Executives.

Education

• Bachelors degree

Language

• Proficiency in spoken and written English; Arabic is an advantage

Overall Experience

• 3 years of experience in an administrative role

Specific Experience

• Experience with a professional services firm is preferred

Knowledge and Skills

• Demonstrate strong organizational skills; regularly act on own initiative, highlight issues and suggest solutions
• Good oral and written communication skills
• Good interpersonal skills
• Professional telephone manner
• Ability to work under pressure; team player with a dedication to high service levels
• Warm, friendly, and professional demeanor

Education

(if blank degree and/or field of study not specified)

Certifications

(if blank certifications not specified)

Required Skills

• Administrative Support
• Calendar Management
• Clerical Support
• Collaboration
• Communication
• Concur Travel
• Confidential Information Handling
• Data Entry
• Customer Service Excellence

Travel Requirements

0%

Availability

• Available for Work Visa Sponsorship: Yes
• Government Clearance Required: Yes

Job Posting End Date

Included in posting; end date not specified here.

Required Experience

Senior IC