Executive Assistant

Uvation; Remote; AED 60,000 - 120,000; Part time

Job summary

A dynamic company in the United Arab Emirates seeks a proactive Executive Assistant to support a senior executive. Responsibilities include managing schedules, coordinating meetings, and organizing travel arrangements. Ideal candidates will have experience in an administrative role, strong organizational skills, and the ability to work flexibly within U.S. time zones. This position is fully remote and starts part-time with the potential for future evolution based on business needs.

Qualifications

• Proven experience as an Executive Assistant or similar operational role.
• Strong organizational and multitasking abilities.
• Excellent communication skills and professionalism.

Responsibilities

• Manage the executive’s calendar and ensure no conflicts.
• Coordinate logistics for meetings and events.
• Organize travel itineraries including flights and accommodations.

Skills

Organizational skills

Multitasking abilities

Communication skills

Job description

Role Overview

We are seeking a proactive and highly organized Executive Assistant to support a senior executive with scheduling, coordination of meetings, travel planning, and managing key engagements. This role is ideal for someone who is detail-oriented, comfortable working independently, and able to navigate fast-paced, outbound-focused environments.

The Executive Assistant will play a critical part in ensuring that meetings, events, and travel arrangements are well planned, timely, and efficiently executed. While this position begins as part-time with flexible hours, it may evolve based on business needs.

Key Responsibilities

Scheduling & Calendar Management

• Coordinate and manage the executive’s calendar, ensuring no conflicts between meetings, travel, and key engagements.
• Schedule sales and marketing-related appointments, outbound meetings, and internal discussions in advance.
• Ensure timely reminders and proper alignment of daily and weekly schedules.

Meeting & Event Coordination

• Arrange logistics for meetings, events, and outbound activities.
• Coordinate with all relevant parties to confirm attendance, timing, and required materials.
• Conduct light research when necessary to support meeting preparation.

Travel & Logistics

• Organize travel itineraries including flights, accommodations, and event schedules.
• Ensure travel plans are aligned with meeting and business requirements.

Administrative Support

• Maintain organization across essential tasks and tools used by the executive.
• Track important deadlines, upcoming commitments, and ensure nothing critical is missed.
• Operate existing technology tools and systems used within the company for scheduling, communication, and coordination.

Requirements

• Proven experience as an Executive Assistant, Administrative Assistant, Project Coordinator, or similar operational role.
• Strong organizational and multitasking abilities.
• Excellent communication skills and the ability to interact professionally with internal and external stakeholders.
• Comfort working within U.S. time zones (schedule remains flexible).
• Ability to work independently and adapt to evolving processes.
• Familiarity with tech tools and remote work platforms.

Additional Details

• Work Hours: Flexible, aligned with U.S. time zones as needed. No fixed shift required initially.
• Work Mode: Fully remote.