Executive Assistant

Eva Interiors; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading interior design firm in Dubai seeks an experienced Executive Assistant to support the CEO. Responsibilities include managing schedules, preparing reports, and facilitating communication with stakeholders. Candidates should have a strong background in administrative support with at least 8 years of experience, including 5 years with C-Suite executives. Fluency in English and Arabic is required.

Qualifications

• 8–12 years of experience as an Executive Assistant.
• Minimum 5 years supporting C-Suite executives.
• Proven track record in handling confidential information.

Responsibilities

• Manage and prioritize the CEO’s calendar and meetings.
• Prepare executive summaries and reports.
• Coordinate high-level meetings and track action points.
• Support CEO-led initiatives by tracking milestones.
• Serve as the first point of contact for clients and partners.

Skills

Fluent in English

Fluent in Arabic

Advanced MS Office Suite

Expertise in scheduling tools

Strong organizational skills

Excellent interpersonal skills

Tools

MS Office Suite

ERP/CRM systems (Epicor, Salesforce)

Job description

Position Purpose

The Executive Assistant to the CEO is responsible for delivering high-level administrative, organizational, and strategic support to ensure the effective operation of the CEO’s office. The role covers managing complex schedules, preparing reports and executive summaries, handling confidential communications, and coordinating key meetings and projects.

Expected Outcome

Efficiently managed CEO office operations, well-prepared documentation, streamlined communication, and proactive support that enables the CEO to focus on strategic priorities and drive EVA Interiors’ business objectives.

Key Accountabilities

Key Accountability 1: Executive & Calendar Management

1. Manage and prioritize the CEO’s calendar, meetings, travel, and events.
2. Anticipate scheduling conflicts and proactively resolve them.
3. Ensure smooth coordination of daily, weekly, and monthly agendas.

Key Accountability 2: Reporting & Documentation

1. Prepare executive summaries, reports, briefing packs, and board materials.
2. Draft, review, and proofread correspondence, ensuring accuracy and professionalism.
3. Maintain effective document control systems with version tracking.

Key Accountability 3: Meeting & Communication Support

1. Coordinate high-level meetings, prepare agendas, and compile supporting documents.
2. Record accurate minutes, track action points, and follow up on execution.
3. Act as liaison between CEO and stakeholders, ensuring timely communication.

Key Accountability 4: Strategic & Project Coordination

1. Support CEO-led initiatives by tracking milestones and preparing status updates.
2. Conduct research, compile data, and prepare insight reports for decision-making.
3. Coordinate with internal teams to ensure timely delivery of CEO priorities.

Key Accountability 5: Stakeholder & External Relations

1. Serve as the first point of contact for clients, partners, and board members.
2. Represent the CEO’s office with discretion and professionalism.
3. Maintain strong relationships across senior leadership and external networks.

Operating Environment

• The Executive Assistant operates in a high-pressure, confidential, and fast-paced environment directly supporting the CEO. The role requires excellent judgment, prioritization, and the ability to manage multiple tasks across business, operational, and client-facing contexts simultaneously.

Technical Skills & Knowledge

• Fluent in English (written & spoken)
• Fluent in Arabic
• Advanced MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Expertise in scheduling tools and digital collaboration platforms (Teams, Zoom, Google Workspace)
• Strong executive reporting, summarization, and document control skills
• Project coordination and stakeholder management experience
• Board-level reporting and presentation preparation
• ERP/CRM system knowledge (Epicor, Salesforce, etc.)
• Excellent interpersonal and communication skills
• Strong organizational and time-management skills
• High attention to detail and accuracy

Experience

• 8–12 years of experience as an Executive Assistant
• Minimum 5 years supporting C-Suite executives (CEO, CFO, COO, etc.)
• Proven track record in handling confidential information with discretion
• Experience in report writing, executive summaries, and board-level documentation
• Regional MENA experience with exposure to global practices
• Industry background in Interior Design, Consulting, or Professional Services