Executive Assistant

Karo-Solutions Sweden; Remote; AED 60,000 - 120,000; Full time

Job summary

A leading digital marketing agency is seeking an Executive Assistant to the CEO. This role requires excellent organizational and communication skills, with the ability to multitask effectively. Responsibilities include managing the CEO's calendar, facilitating meetings, and driving internal communications. Candidates must be fluent in English and Portuguese and possess strong problem-solving abilities. The position is fully remote, requiring a suitable work-from-home setup and a commitment to working 40 hours weekly in EST.

Benefits

Competitive salary

Professional development opportunities

Permanent work-from-home setup

Qualifications

• Reliable, goal-oriented, and committed to work.
• Self-motivated and thrives in a fast-paced corporate environment.
• Impeccable multitasking and time management skills.

Responsibilities

• Liaise between CEO and management team.
• Manage calendar and emails efficiently.
• Facilitate meetings and special projects.

Skills

Strong organizational skills

Project management skills

Problem-solving skills

Excellent verbal communication skills in English

Excellent written communication skills in English

Fluent in Portuguese

Multi-tasking abilities

Tools

Google Suite

Productivity tools/apps

Job description

GIGABRANDS is actively looking for an Executive Assistant to the CEO with exceptional English and a good command of technology to join our team. Provides high-level administrative support to executives in the workplace, such as taking calls, scheduling meetings, managing executive requests, and performing other duties.

About GIGABRANDS

GIGABRANDS is a growing digital marketing agency with over 400 employees and clients! We are an engaging, rewarding, and innovative company. Our company aims to grow sales while giving our clients the peace of mind that everything on Amazon is taken care of.

Our company, GIGABRANDS, has experienced phenomenal growth in the past three years and is quickly becoming a leader in the Amazon Agency field. As a truly full-service agency, we leverage decades of experience in our leadership team, headed by our founder to create the best possible sales lift for our clients. Bullishly focused on our client's bottom line, we press every advertising dollar to give the best possible return on investment for our customers.

Core Values

• Be A Moral Human: Serve a higher purpose
• Improve 1% Daily: Strive for 1% better every day
• Extreme Ownership: Own your actions
• Solve Problems, Don't Create Them: Every challenge has a solution! Don't slow down the team by creating them
• Make an Impact: Focus on meaningful results
• Fail Fast & Fail Forward: Do not be afraid to fail, take that failure, and fail forward. Take each as a lesson

Responsibilities

• Liaising between CEO and the management team
• Special Projects Implementation
• Facilitation of Meetings and Events
• Calendar Management
• Email Management
• Drive internal and external communications, presentations, and reports
• Excellent clerical ability
• Other related tasks that may be assigned by the CEO

Requirements

• Reliable and goal-oriented
• Dedicated and committed
• Self-motivated and capable of thriving in a fast-paced corporate environment
• A quick learner who is eager to learn new things
• Strong organizational, project management, and problem-solving skills
• Impeccable multi-tasking abilities
• Friendly and professional demeanor
• Exceptional interpersonal skills
• Embody trust and dependability
• Can tackle complex problems and offer creative solutions
• Take pride in the quality of their work and in constantly improving
• A charismatic ‘can do' attitude
• Ability to multitask and prioritize tasks
• Excellent time management skills
• Well-developed organizational skills
• Attention to detail
• Great verbal and written communication skills in English and Portuguese
• Professional discretion
• Must be fluent in English and Portuguese

Other Requirements

• Laptop or Desktop with RAM minimum: 8GB
• Dual Monitor Set-up
• Working headset and video camera
• A suitable work-from-home space
• Internet connection: 25 Mbps minimum
• Excellent command of the English language, both spoken and written
• Willingness to work full-time (40 hours/week) EST
• Working knowledge of Google Suite (Gmail, Calendar, Drive, Docs, Sheets, Forms, Slides) and productivity and project management tools/apps
• Preferably experienced with online/remote/virtual work

Benefits

• 40 hours a week, 8 hours a day
• Competitive salary base
• Permanent WFH setup
• Work schedule is in EST (Monday-Friday only)
• A dual-monitor setup is required (at least 8GB of RAM)
• Must have at least 25 MBPS internet speed
• Opportunities for professional development and career advancement