Executive Assistant

GEMS SCHOOL OF RESEARCH AND INNOVATION; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading educational institution in Dubai seeks a General Secretary to support the administrative functions of the school’s Principal and HR Office. This crucial role involves providing comprehensive administrative and secretarial support, managing the Principal’s calendar, and ensuring effective communication with stakeholders. Ideal candidates should possess a Bachelor's degree, have a minimum of four years' experience in similar roles, and exhibit exceptional organizational and communication skills. A proactive attitude and discretion are essential in handling sensitive information.

Qualifications

• 4+ years of experience supporting senior leaders, preferably in a school.
• Exceptional written and spoken English skills for professional communication.
• Demonstrated flexibility and adaptability in a dynamic environment.

Responsibilities

• Provide administrative support to the Principal and HR Office.
• Manage the Principal’s appointment calendar and correspondence.
• Organize school events and maintain high standards of communication.

Skills

Administrative support

Communication skills

Organizational skills

Confidentiality

Problem-solving

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Job description

With a 65-year legacy of excellence and a global reputation as one of the largest and most awarded private education providers, GEMS Education integrates cutting-edge advancements through its extensive networks and high‑level partnerships. Join the GEMS School of Research and Innovation, where significant investments in AI, robotics, and state‑of‑the‑art facilities drive exceptional student outcomes in academics and well‑being. As a leader in educational innovation, we offer a forward‑thinking environment focused on personalised learning, holistic development, and the opportunity to shape the future of education.

At GEMS School of Research and Innovation, we provide a seamless educational journey from Pre‑Prep + Prep to Sixth Form, enhanced by cutting‑edge technology and a forward‑thinking curriculum. In the Pre‑Prep + Prep stages, we prioritise personalised learning through gamification and advanced technologies, alongside a strong emphasis on science, computing, reading, writing, and the arts. Our facilities include an innovation lab, specialist IT equipment, and programs in sports such as gymnastics, martial arts, basketball, and cricket. Emerging technologies like robotics, AI, machine learning, and VR/AR are integrated to enhance learning, including advanced Arabic provision.

In Secondary and Sixth Form, students benefit from tailored pathways with a wide range of GCSEs, A‑levels in subjects like sciences, business, and fine arts, supported by university‑linked lectures and industry placements. Advanced tools such as Web3/blockchain, drones, autonomous vehicles, and esports labs prepare students for future careers. Sixth Form further bridges school, university, and industry through global partnerships and cutting‑edge technology, ensuring students excel academically while acquiring real‑world skills.

GEMS School of Research and Innovation (SRI) seeksa professional,dynamic and highly organized General Secretary to support the administrative functions of the Vice Principals and HR Office at the GEMS School of Research and Innovation (SRI). This role is central to ensuring the smooth and efficient operation of the school’s academic and administrative offices.

We seek to appoint a professional, dynamic, and highly organised Executive Assistant to provide executive‑level support to the Principal and ensure the smooth and efficient operation of the Principal’s Office. As a key liaison between the school’s leadership, staff, parents, and the wider GEMS community, the Principal’s Assistant will act as an ambassador for the school, handling all communications and administrative responsibilities with the highest level of professionalism, confidentiality, and care.

Key Responsibilities

• Provide comprehensive administrative and secretarial support to the Principal.
• Maintain high standards of communication from and within the Principal’s Office, liaising tactfully with internal and external stakeholders.
• Manage the Principal’s appointment calendar, professional correspondence, and coordination of meetings and events.
• Organise school events and ensure effective communication and publicity for school‑wide initiatives.
• Maintain accurate records, reports, and documentation as required, ensuring confidentiality and compliance with GEMS policies.
• Coordinate documentation for personnel processes related to contracts, attendance, and school reporting.
• Ensure the timely completion of administrative tasks, demonstrating initiative and a proactive approach to problem‑solving.
• Provide high‑quality reception and hospitality for visitors and external contacts.
• Demonstrate flexibility, professionalism, and discretion at all times.

Qualifications

• A Bachelor’s degree from a recognised institution is preferred.
• Minimum of four years’ experience in a similar role supporting senior leaders, ideally within a school environment.
• Demonstrated experience in managing complex and competing priorities with a high degree of professionalism, discretion, and diplomacy, as required when engaging with senior stakeholders internally and externally.
• Exceptional written and spoken English skills, including professional email and telephone communication.
• Strong organisational skills, with the ability to manage multiple tasks efficiently and meet deadlines.
• High proficiency in Microsoft Office Suite and database systems.
• Friendly, approachable, and confident in interacting with a wide range of stakeholders.
• Ability to handle sensitive information with discretion and maintain confidentiality at all times.
• A proactive and positive attitude, with a strong sense of initiative and professionalism.
• Demonstrated ability to be:
  • Flexible and adaptable to shifting priorities
  • Strategic in managing tasks and anticipating needs
  • Thorough in record‑keeping and documentation
  • Efficient in time management and task execution
  • Professional in conduct and communication
  • Solution‑oriented and able to work independently when required

If you are a dedicated professional with a passion for education and possess the requisite experience, we invite you to apply for this important role at GEMS School of Research and Innovation.