Executive Assistant

LNKD; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A technology company in Dubai is seeking an experienced Executive Assistant to support the COO/CEO. This role involves managing complex schedules, preparing documentation, and ensuring compliance with corporate governance. The ideal candidate will have over 5 years of experience in fast-paced environments and strong communication skills. The position offers an opportunity to work closely with senior executives in a dynamic setting.

Qualifications

• 5+ years of experience as an Executive Assistant or Corporate Secretary in technology or regulated industries.
• Proven track record of supporting senior executives in high-pressure environments.
• Experience with corporate governance and regulatory compliance.

Responsibilities

• Act as a primary point of contact for the COO/CEO’s office.
• Manage the COO/CEO’s complex calendar and communication.
• Draft, review, and maintain board meeting agendas and minutes.

Skills

Strong understanding of technology-driven businesses

Exceptional organizational skills

Excellent written and verbal communication skills

Strong stakeholder management

Proficiency in MS Office Suite

Education

Bachelor’s degree in Business Administration, Law, Technology, or related field

Postgraduate degree or certification in Corporate Governance, Compliance, or Technology

Tools

Google Workspace

Project management tools (e.g., ClickUp, Asana)

Job description

• Act as the primary point of contact and gatekeeper for the COO/CEO’s office.
• Manage the COO/CEO’s complex calendar, travel, meetings, and communication.
• Prepare presentations, briefing notes, and reports for internal and external meetings.
• Take detailed meeting minutes, capture action points, assign responsibilities, and track follow-ups until closure.
• Ensure confidentiality and discretion in all matters.

Corporate Secretary Duties

• Draft, review, and maintain board and shareholder meeting agendas, minutes, and resolutions.
• Ensure compliance with legal, corporate, and regulatory requirements across jurisdictions.
• Liaise with legal, compliance, and finance teams to maintain statutory records and filings.
• Support governance frameworks, reporting, and audits.

Technology & Regulatory Understanding

• Attend technical and regulatory meetings with cross-functional teams to capture requirements and decisions.
• Understand technology-related discussions (e.g., cybersecurity, digital assets, compliance, product updates) and translate them into structured documentation and follow-up tasks.
• Track key regulatory deadlines and ensure timely updates to management.
• Coordinate with external advisors, regulators, or consultants when required.

4. COMMUNICATIONS & WORKING RELATIONSHIPS:

• Work closely with Product, Legal, and Finance teams to drive execution of CEO /COO directives.
• Monitor progress on strategic initiatives and prepare status updates for the CEO/COO .

Support communication between the CEO/COO and internal/external stakeholders

5. QUALIFICATIONS, EXPERIENCE & SKILLS:

Education

• Bachelor’s degree in Business Administration, Law, Technology, or related field.
• Postgraduate degree or certification in Corporate Governance, Compliance, or Technology is a plus.

Experience

• 5+ years of experience as an Executive Assistant, Corporate Secretary, (in technology or regulated industries such as fintech, digital assets, or telecom).
• Proven track record of supporting senior executives in high-pressure, fast-paced environments.
• Experience with corporate governance, regulatory compliance, or legal documentation.

Skills

• Strong understanding of technology-driven businesses and regulatory landscapes.
• Exceptional organizational, multitasking, and prioritization skills.
• Excellent written and verbal communication skills (English required; additional languages a plus).
• Strong stakeholder management and cross-functional collaboration.
• High level of discretion, integrity, and professionalism.
• Proficiency in MS Office Suite, Google Workspace, project management tools (e.g., ClickUp, Asana), and virtual communication platforms.
• Proactive, resourceful, and solution-oriented.
• High attention to detail with a structured, process-driven mindset.
• Ability to work under pressure and manage multiple priorities.
• Strong accountability and ownership of deliverables.
• Positive and collaborative attitude, fostering team alignment.

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