Executive Assistant

Kayzin Recruitment; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading recruitment agency is seeking a high-calibre Executive Assistant to support the Group CEO of a fast-growing fashion business. The role demands exceptional organisational skills, experience in international markets, and a proactive attitude. You will handle complex diary management, international travel logistics, and engage in stakeholder communication. Ideal candidates will have a proven track record of supporting high-net-worth individuals and be UAE-based with an understanding of regional practices. This is an opportunity to contribute significantly in a dynamic environment.

Qualifications

• Proven experience as an EA supporting a CEO, Founder, or Group Executive.
• European / UK experience is essential.
• Confident supporting high-net-worth individuals in fast-paced environments.
• Exceptional English communication skills.

Responsibilities

• Manage a complex, multi-time-zone diary across international business interests.
• Coordinate international travel and manage logistics for board meetings.
• Draft and manage confidential documents and executive-level materials.
• Liaise with board members, senior leaders and partners.

Skills

Executive support

International communication

Discretion and judgement

Organisation

Research capability

Microsoft Office expertise

Job description

We’re seeking a high-calibre Executive Assistant to support the Group CEO of a fast-growing, founder-led fashion business operating across multiple sectors and international markets.

This is a trusted, high-impact role for a EA who enjoys pace, responsibility, and being a true right-hand partner well beyond traditional diary and inbox management. You’ll work closely with a visionary founder, supporting strategic priorities, operations, stakeholder relationships, and regional growth.

The Role

Executive Diary & Inbox Management

• Manage a complex, multi-time-zone diary across international business interests
• Anticipate priorities, resolve conflicts, and align time with strategic objectives
• Triage high-volume correspondence with discretion and sound judgement
• Prepare agendas, briefings, and context for meetings and engagements

Global Travel & Logistics

• Coordinate international travel (flights, visas, accommodation, itineraries)
• Manage logistics for board meetings, offsites, investor sessions, and senior visits
• Remain agile and responsive to last-minute changes

Executive & Business Support

• Act as a trusted member in internal and external communications
• Draft and manage confidential documents and executive-level materials
• Conduct research and prepare briefing notes on markets and initiatives
• Track actions and ensure timely follow-through

Stakeholder & Relationship Management

• Liaise with board members, senior leaders and partners
• Communicate with clarity, professionalism, and warmth
• Represent the Executive Office with discretion and credibility

Projects & Initiatives

• Support CEO-led and cross-functional initiatives
• Assist with regional and international projects
• Support executive visibility across events, brand moments, and PR

Operational Excellence

• Maintain and improve executive systems and workflows
• Manage expenses and light financial administration
• Oversee VIP logistics, gifting, and executive protocols

Confidentiality & Judgement

• Handle sensitive matters with absolute discretion
• Demonstrate strong emotional intelligence and judgement

About You

• Proven experience as an EA supporting a CEO, Founder, or Group Executive
• European / UK experiance is ESSENTIAL
• Experience across international markets and time zones (UK & Middle East preferred)
• Confident supporting high-net-worth individuals in fast-paced environments
• Exceptional English communication skills
• Proactive, solutions-focused, and comfortable working autonomously
• Highly organised, detail-driven, and deadline-focused
• Strong research capability and intellectual curiosity
• Confident with Microsoft Office and modern collaboration tools
• UAE-based with an understanding of regional working practices

If this sounds like you or someone in your network feel free to message us directly for a confidential conversation.