Executive Assistant

YS Capital Xentury; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A dynamic firm in Abu Dhabi is seeking an organized Executive Assistant to support its executive team. This role involves managing schedules, preparing documents, and handling communication. The ideal candidate will have a Bachelor's degree, proven experience in a similar role, and excellent communication skills. Proficiency in Microsoft Office and the ability to handle sensitive information discreetly are essential. The environment is fast-paced, requiring adaptability and professionalism.

Qualifications

• Proven experience as an executive assistant or in a similar administrative role.
• Excellent written and verbal communication skills in English (Arabic or German is a plus).
• High level of professionalism and discretion.

Responsibilities

• Provide comprehensive administrative support to the executive team.
• Manage schedules, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and documents.

Skills

Excellent communication skills

Strong attention to detail

Organizational skills

Time management skills

Proficiency in Microsoft Office Suite

Education

Bachelor's degree or equivalent experience in business administration or a related field

Tools

Microsoft Office Suite

Job description

We are seeking a highly organized and proactive Executive Assistant to support our executive team in Abu Dhabi. The ideal candidate will possess excellent communication skills strong attention to detail and the ability to manage multiple tasks efficiently. This role requires a professional who can handle sensitive information with discretion and work effectively in a fast-paced environment.

Tasks

• Provide comprehensive administrative support to the executive team including managing schedules appointments and travel arrangements.
• Prepare and edit correspondence reports presentations and other documents as and organize meetings including preparing agendas taking minutes and following up on action items.
• Manage communication and correspondence including emails phone calls and inquiries ensuring timely responses.
• Handle confidential information with the utmost discretion and with special projects and events ensuring all logistics are handled efficiently.
• Maintain and update filing systems databases and records both electronic and with internal and external stakeholders building and maintaining positive relationships.
• Perform other administrative duties as assigned to support the executive team.

Requirements

• Bachelors degree or equivalent experience in business administration or a related field.
• Proven experience as an executive assistant or in a similar administrative role.
• Excellent written and verbal communication skills in English (Arabic 0r German is a plus).
• Strong organizational and time management skills with the ability to prioritize tasks effectively.
• Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).Ability to work independently and as part of a team demonstrating initiative and reliability.
• High level of professionalism discretion and and adaptability to changing priorities and demands.