Executive Administrator (Executive Director Governance & Planning) - Abu Dhabi projects and inf[...]

Qureos; Abu Dhabi; On-site; AED 400,000 - 500,000; Full time

Job summary

A leading technology firm in Abu Dhabi is seeking an experienced Executive Administrator to provide high-level support to executive leadership. This role involves managing complex calendars, coordinating meetings, and ensuring professional communication on behalf of the executive office. The ideal candidate will possess strong organizational skills and the ability to handle sensitive information with discretion. This position offers a full-time employment opportunity in a dynamic environment.

Qualifications

• Proven experience in high-level administrative roles.
• Ability to manage complex schedules and logistics.
• Strong organizational skills and attention to detail.

Responsibilities

• Manage complex calendars and coordinate meetings.
• Provide professional administrative support.
• Collaborate with executives to prioritize tasks.

Skills

High-level administrative support

Professional communication

Time management

Discretion and confidentiality

Job description

Overview

Executive Administrator (Executive Director Governance & Planning) – Abu Dhabi projects and infrastructure centre. The Executive Administrator serves as a key support figure within the organization, providing comprehensive, high-level administrative assistance to executive leadership. This role is instrumental in ensuring the smooth and efficient operation of the executive office by managing a wide range of administrative responsibilities with professionalism, discretion, and attention to detail.

Working in close collaboration with executives and their respective teams, the Executive Administrator is responsible for managing complex calendars, scheduling and coordinating meetings, preparing documentation, and ensuring all logistical arrangements are handled efficiently. The role requires proactive planning, adaptability, and the ability to prioritize multiple tasks in a fast-paced environment.

In addition to managing daily operations, the Executive Administrator serves as a primary point of contact for both internal and external stakeholders, fostering clear and professional communication on behalf of the executive office. A critical aspect of the role includes handling sensitive and confidential information with the utmost discretion and maintaining a high standard of organizational integrity and confidentiality.

By anticipating the needs of the executive team and responding with timely and effective support, the Executive Administrator contributes to enhancing productivity, streamlining workflows, and enabling leadership to focus on strategic priorities.

Responsibilities

• Manage complex calendars, schedule and coordinate meetings, prepare documentation, and handle logistical arrangements for the executive office.
• Provide high-level administrative support with professionalism, discretion, and attention to detail.
• Collaborate with executives and teams to prioritize tasks and plan proactively in a fast-paced environment.
• Serve as a primary point of contact for internal and external stakeholders, ensuring clear and professional communication on behalf of the executive office.
• Handle sensitive and confidential information with utmost discretion, maintaining organizational integrity and confidentiality.
• Anticipate the needs of the executive team and respond with timely, effective support to enhance productivity and streamline workflows.

Job details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Business Development and Sales
• Industries: Technology, Information and Internet
• Location: Abu Dhabi projects and infrastructure centre