Executive Administrative Assistant

Esqyre; Dubai; On-site; AED 200,000 - 300,000; Full time

Job summary

A luxury marketplace in Dubai seeks a highly organized Executive Administrative Assistant to support senior leadership. Responsibilities include managing complex calendars, coordinating travel and logistics, and ensuring polished client interactions. The ideal candidate has 3 to 7 years of experience, preferably in luxury or high-growth sectors, with strong organizational and communication skills. Competitive compensation is offered within a high-growth environment, engaging with elite global clientele.

Benefits

Competitive compensation aligned with performance

Direct exposure to executive decision making

Engage with elite global clientele

Qualifications

• 3 to 7 years of experience supporting senior leadership.
• Background in luxury, hospitality, real estate, finance, or high growth startups preferred.
• Calm under pressure with outstanding attention to detail.

Responsibilities

• Manage complex executive calendars and scheduling.
• Track action items, deadlines, and leadership initiatives.
• Coordinate domestic and international travel.
• Serve as a polished point of contact reflecting luxury brand standards.

Skills

Organizational skills

Time management

Communication skills

Attention to detail

Discretion

Tools

Google Workspace

Microsoft Office

Job description

About Esqyre

Esqyre is a luxury marketplace connecting High Net Worth Individuals to supercars, yachts, and villas worldwide.

We operate at the intersection of luxury, precision, and performance. Our clients are global, elite, and expect flawless execution. Our culture values discretion, speed, ownership, and results.

The Opportunity

We are seeking a highly organized Executive Administrative Assistant to support senior leadership in a fast paced luxury growth environment.

This role is mission critical. You will protect executive focus, manage shifting priorities, coordinate across teams, and ensure every detail is executed to luxury standards.

You are not just managing calendars. You are enabling performance.

Key Responsibilities

Executive Support

• Manage complex executive calendars and scheduling
• Prioritize executive communications and act as a gatekeeper
• Prepare meeting agendas, presentations, and briefing materials
• Ensure leadership alignment across internal and external engagements

Business and Operations Coordination

• Track action items, deadlines, and leadership initiatives
• Liaise with internal teams, partners, and high profile clients
• Support contract administration and confidential documentation
• Maintain structured digital filing systems

Travel and Logistics

• Coordinate domestic and international travel
• Manage itineraries, accommodations, visas, and executive meetings
• Oversee logistics for client engagements and partner events

Client and Brand Representation

• Serve as a polished point of contact reflecting luxury brand standards
• Handle sensitive information with full discretionEnsure all communication aligns with premium positioning

Process and Efficiency

• Improve administrative workflows
• Create systems that increase operational efficiency
• Support executive level strategic projects

Qualifications

• 3 to 7 years experience supporting senior leadership
• Background in luxury, hospitality, real estate, finance, or high growth startups preferred
• Exceptional organizational and time management skills
• Strong written and verbal English communication skills. Arabic is a plus
• High proficiency in Google Workspace and Microsoft Office
• Calm under pressure with outstanding attention to detail

Why Join Esqyre

• Direct exposure to executive decision making
• Work within a high growth luxury marketplace
• Engage with elite global clientele
• Competitive compensation aligned with performance