Engineering Coordinator

Hyde; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A hospitality company in Dubai is seeking an administrative support professional to handle secretarial tasks and manage stock operations. The role involves coordinating appointments, distributing documents, and ensuring efficient operation of storage policies. Candidates should be proactive in improving processes and maintaining high-quality standards. This position is essential for supporting the hotel's administrative needs.

Responsibilities

• Day-to-day secretarial work including typing, filing, and telephone handling.
• Arranges internal and external appointments with clients and suppliers.
• Distributes incoming mails and documents efficiently.

Job description

Job Description

• Day-to-day secretarial work including : typing, filing, telexes, faxes, telephone, etc
• Ensures the distribution of documents, letters, telexes, faxes, memos, information, etc on a timely basis.
• Arranges internal and external appointments with internal customers, suppliers and third-party inspectors
• Distributes incoming mails, documents, articles efficiently to the Engineering Management and to internal and external customers
• Assists in the preparation of all report documents, example Energy, Utility consumptions
• Maintain and file all equipment operation log sheets
• Implement the Hotel's and company's store keeping policies and procedures as instructed by the department management to ensure the smooth operation of the stores is maintained at all times.
• Record on a daily, weekly and monthly basis all items of stock which have been signed out of the stores for use by the department and report any irregularities to the department’s management
• Ensure a tracking system is implemented to monitor par stock levels and fast / slow moving items to enable the stores department to operate efficiently at all times
• To ensure all log books, record sheets and dairy of events are correctly completed and kept up to date
• To ensure the quality of the product and material is of the best possible standard
• Continuously search for new ideas and product improvements to ensure that our colleague demands are met
• Monitor and report on progress of any plans or ideas implemented to reduce the department's wastage of resources
• Constantly review the department’s performance and operations to stimulate ideas for reducing the department's costs
• Monitor and make recommendations to the department’s management any alternations to par stock levels or improvements to the stores policies and procedures that will reduce operational costs and make the department more efficient
• Encourages the highest possible standard of environmental management