Document Controller / QAQC Coordinator Infrastructure Design

Egis Group; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading infrastructure firm is seeking a Document Controller in Dubai to oversee document management for large-scale infrastructure projects. The ideal candidate will have 8-10 years of experience, proficiency with EDMS tools like ProjectWise, ACC, Aconex, and SharePoint, and strong communication skills. This is a full-time position that ensures compliance with project standards and enhances document control workflows within the company.

Qualifications

• 8-10 years experience in document control for large-scale projects.
• Advanced proficiency in EDMS/CDE tools.
• Strong analytical skills with high attention to detail.

Responsibilities

• Establish and refine document control procedures.
• Serve as primary administrator for EDMS environments.
• Conduct internal compliance audits and issue reports.

Skills

Document control procedures

EDMS/CDE systems

ISO standards

Stakeholder management

Microsoft Office proficiency

Education

Bachelor's degree in Information Management, Engineering, or Construction Management

Tools

ProjectWise

Autodesk Construction Cloud (ACC)

Aconex

SharePoint

Job description

Overview

Egis is seeking a highly organized proactive and technically proficient Document Controller with direct experience working on infrastructure projects (roads utilities rail bridges etc.) to lead and continuously enhance document control operations across major infrastructure programmes in the MESA region. This role goes beyond routine checking Egis requires an expert capable of designing implementing configuring and administering full EDMS/CDE ecosystems such as Bentley ProjectWise Autodesk Construction Cloud (ACC) Aconex and SharePoint.

Successful candidate will collaborate closely with project managers technical disciplines and client representatives. This role ensures that workflows QA/QC process approvals submissions and information exchange processes are secure compliant and aligned with Egis global best-practice standards.

Key Responsibilities

• Establish manage and refine document control procedures policies and standards for capturing storing sharing and distributing project information.
• Promote strong management practices and deliver training to project teams on document control systems processes and compliance requirements.
• Serve as the primary administrator for EDMS environments including ProjectWise ACC Aconex and SharePoint.
• Configure metadata templates folder structures workflows permissions roles and automated approval processes.
• Create/deactivate users manage access rights and maintain secure permission groups.
• Develop project-specific workflows and automation rules aligned with engineering construction and client requirements.
• Monitor system functionality and performance; troubleshoot issues and coordinate resolutions.
• Ensure EDMS platforms operate optimally across all project phases and teams.
• Maintain technical support documentation user guides and best-practice references.
• Ensure documentation complies with project standards contractual requirements as per ISO standards.
• Conduct internal compliance audits and issue reports identifying risks gaps and corrective actions.
• Oversee the full lifecycle of project submissions including drawings RFIs technical submittals permits change requests NCRs TQs and other deliverables.
• Track submission deadlines expedite overdue items and coordinate reviews with all stakeholders. Maintain high accuracy of logs registers and audit trails.
• Prepare weekly and monthly dashboards KPIs and compliance metrics.
• Review and validate project data ensuring accuracy across all registers and reporting tools.
• Maintain organised digital and hard-copy archives aligned with retention schedules.
• Oversee document close-out handover deliverables and record packages (O&M manuals as-builts asset information models etc.).

Qualifications

• Bachelors degree in Information Management Engineering Construction Management or related field.
• Additional certifications in Document Control Information Management (ISO 19650) or EDMS tools are an advantage.
• 810 years experience in document control for large-scale engineering or construction projects.
• Strong track record developing implementing and managing EDMS/CDE solutions across multiple contracts and stakeholders.
• Advanced proficiency in ProjectWise ACC Aconex SharePoint
• Strong knowledge of ISO standards
• Experience preparing audit records compliance documentation and workflow SOPs.
• Thorough understanding of file naming conventions revision control and metadata frameworks.
• Excellent communication coordination and stakeholder-management skills.
• Strong analytical mindset with high attention to detail and accuracy.
• Familiarity with local project delivery requirements regulatory frameworks and client expectations.
• Proficient in Microsoft Office (Excel Word PowerPoint Outlook).

Remote Work

No

Employment Type

Full-time