Document Controller - Manufacturing

Azizi Developments; Dubai; On-site; AED 80,000 - 100,000; Full time

Job summary

A leading construction company in Dubai seeks a Document Controller for Multi-Factories responsible for managing the lifecycle of documentation across manufacturing sites. Key duties include establishing a unified filing system, tracking document revisions, and preparing quality audit documentation. The ideal candidate holds a Bachelor's degree with 3-5 years of experience in document control, proficiency in MS Office, and EDMS tools. Strong organizational and communication skills are essential for coordinating with multi-national teams.

Qualifications

• 3–5 years of experience in document control, preferably in manufacturing or construction.
• Proficiency in tools for Electronic Document Management Systems (EDMS).
• Familiarity with industry-specific documents like blueprints and SOPs.

Responsibilities

• Establish and maintain a unified filing system for multiple factories.
• Track document revisions across all sites.
• Prepare documentation for internal and external quality audits.
• Manage the secure flow of information to authorized personnel.
• Review and verify the accuracy of technical documents.
• Act as the primary liaison for document flow among teams.
• Manage EDMS to digitize factory records.

Skills

Attention to detail

Organizational abilities

Strong communication skills

Education

Bachelor’s degree in Business Administration, Engineering, or related field

Tools

MS Office Suite

SharePoint

Aconex

Procore

Job description

A Document Controller for Multi-Factories is a centralized role responsible for managing the complete lifecycle of technical, operational, and administrative documentation across several manufacturing sites. This professional ensures that all factories operate with accurate, up-to-date, and standardized information while maintaining strict compliance with regulatory and quality standards.

Key Responsibilities

• Establish and maintain a unified filing system (physical and electronic) for multiple factories to ensure easy retrieval and consistency.
• Track document revisions across all sites to ensure technical drawings, SOPs, and work instructions are the latest approved versions.
• Prepare and organize documentation for internal and external quality audits (e.g., ISO standards) across the various factory locations.
• Manage the secure flow of information to authorized personnel in different departments (HR, Engineering, Production) while maintaining confidentiality.
• Review and verify the accuracy of all technical documents, reports, and contracts before distribution.
• Act as the primary liaison between production teams, engineers, and management at various sites to facilitate a seamless document flow.
• Manage Electronic Document Management Systems (EDMS) like SharePoint, Aconex, or Procore to digitize factory records.

Requirements

• Bachelor’s degree in Business Administration, Engineering, Information Management, or a related field.
• Typically 3–5 years of experience in document control, preferably in manufacturing, construction, or a multi-site environment.
• Proficiency in MS Office Suite (Excel, Word, Outlook).
• Expertise in EDMS tools (SharePoint, Aconex, etc.).
• Familiarity with industry-specific documents (e.g., blueprints, material test reports, SOPs).
• High attention to detail, exceptional organizational abilities, and strong communication skills for dealing with multi-national teams.