Document Controller

Systra; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading engineering and consultancy group is seeking a Document Control Manager in Dubai, UAE. The role involves maintaining an organized document control system, ensuring all documents are correctly categorized, and working with project managers and regulatory bodies for approvals. Ideal candidates will have a Bachelor's degree and at least 10 years of experience, with a focus on detail, excellent analytical skills, and proficiency in Microsoft Excel. This position is open to all applicants.

Qualifications

• Minimum 10 years’ experience, with at least 5+ years in document control management.
• Strong attention to detail and accuracy in data entry and recording.
• Excellent analytical and problem-solving skills.
• Proficiency in Microsoft Excel and other data management tools.
• Ability to manage deadlines effectively.
• Excellent communication skills and ability to work in a fast-paced environment.

Responsibilities

• Maintain an organized document control system for all project records.
• Ensure all documents are categorized, stored, and retrievable.
• Work closely with project managers and regulatory bodies for approvals.
• Collect and register all technical documents in the company’s system.
• Review and update documents for maintenance and quality control.
• Coordinate with contractors and suppliers for document submissions.

Skills

Attention to detail

Analytical skills

Problem-solving skills

Communication skills

Time management

Education

Bachelor’s degree in Management, Engineering or related field

Tools

Microsoft Excel

Job description

Company Overview

SYSTRA is one of the world's leading engineering and consultancy groups specialising in public transport and sustainable mobility. With over 10,300 employees, SYSTRA's mission is to design safe and sustainable transport solutions to bring people together, develop social inclusion and facilitate access to employment, education and leisure throughout the world.

For 65 years, the Group has been working alongside cities and regions to contribute to their development by creating, improving and modernising their infrastructure and transport systems, throughout the life cycle of their projects. SYSTRA is involved from the earliest stages of design through to the testing, deployment and maintenance phases. The company provides all its services in over 80 countries worldwide and generates 74% of its turnover internationally. With its new services, SYSTRA supports its clients and partners in their digital, ecological and energy transition, in order to invent the mobility of tomorrow.

Context

Responsible for managing and maintaining all project related documents and records in compliance with company policies and industry standards.

Missions / Main Duties

• Maintain an organized document control system for technical drawings, reports, specifications and project records.
• Ensure that all documents are correctly categorized, stored, and retrievable as per project requirements.
• Work closely with project managers, engineers, and regulatory bodies for document submissions and approvals.
• Collect and register all technical documents in the company’s system.
• Review and update documents for maintenance and quality control.
• Coordinate with contractors, suppliers, and regulatory bodies for document submissions and approvals.
• Maintain both digital and hard copy records as per company procedures.
• Follow the submission protocols within the Company’s system as well as with the clients.

Profile / Skills

Education: Bachelor’s degree in Management, Engineering or related field.

Background:

• Minimum 10 years’ experience, with at least 5+ years in document control management.
• Strong attention to detail and accuracy in data entry and recording.
• Excellent analytical and problem‑solving skills.
• Proficiency in Microsoft Excel and other data management tools.
• Ability to manage deadlines effectively.
• Excellent communication skills and ability to work in a fast-paced environment.
• Availability to start immediately. Candidates must be willing to be assigned to either Dubai or Abu Dhabi, UAE.

Systra is an equal opportunities company; this position is open to all applicants.