Document Controller

IMKAN Properties; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading property development company in Abu Dhabi is seeking a Document Controller to manage and safeguard all project documentation. Responsibilities include maintaining accurate records, coordinating document flow between teams, and ensuring compliance with industry standards. The ideal candidate should possess strong organizational skills, familiarity with DMS platforms, and relevant qualifications. This position offers the opportunity to work in a dynamic environment with a focus on quality and compliance in the documentation process.

Qualifications

• 2–5 years of experience as a Document Controller (UAE experience preferred).
• Proficiency in electronic document management systems.
• Knowledge of ISO 9001 documentation procedures is an advantage.

Responsibilities

• Maintain and control all project or departmental documents.
• Ensure proper documentation flow between teams and clients.
• Review documents for completeness, accuracy, and compliance.
• Act as the main point of contact for document-related queries.

Skills

Knowledge of DMS platforms (Aconex preferred)

Organizational skills

Communication skills

Ability to work under pressure

Education

Diploma or Bachelor’s degree in Business Administration, Engineering, IT, or related field

Tools

MS Office

Aconex

Procore

Asite

SharePoint

Job description

Document Controller – Job Description (UAE)

Location: Abu Dhabi, UAE

Reports To: Department Head

Role Overview

The Document Controller is responsible for managing, tracking, and safeguarding all the documents and records. The role ensures that documentation is accurate, up-to-date, properly stored, and accessible to authorized personnel, in line with company procedures and UAE industry standards (construction, engineering, real estate, or corporate functions).

Key Responsibilities

Document Management

• Maintain and control all project or departmental documents (drawings, submittals, contracts, correspondence, reports, and records).
• Ensure proper documentation flow between internal teams, consultants, contractors, and clients.
• Receive, log, distribute, track, and archive documents using the company’s document management system (DMS).
• Ensure all incoming/outgoing documents comply with the company’s naming conventions, numbering, and submission standards.

Quality & Compliance

• Review documents for completeness, accuracy, and compliance with project and ISO standards.
• Manage document revision control and ensure only the latest versions are issued.
• Assist in internal/external audits by providing required documentation.

Coordination & Communication

• Act as the main point of contact for document-related queries.
• Coordinate with project managers, engineers, contractors, and other stakeholders for timely submission and approval of documents.
• Follow up on pending submittals and approvals to ensure project deadlines are met.

System & Reporting

• Maintain an organized electronic and physical filing system.
• Update DMS platforms (Aconex, Procore, Asite, SharePoint, etc.) as required.
• Generate periodic document status reports for management.
• Ensure secure document storage and manage user access rights.

Skills & Competencies

• Strong knowledge of DMS platforms (Aconex preferred for UAE projects).
• Excellent organizational skills and attention to detail.
• Strong communication skills
• Ability to work under pressure and meet deadlines.

Qualifications

• Diploma or Bachelor’s degree in Business Administration, Engineering, IT, or related field.
• 2–5 years of experience as a Document Controller (UAE experience preferred).
• Proficiency in MS Office and electronic document management systems.
• Knowledge of ISO 9001 documentation procedures is an advantage.