Document Controller

Stantec; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading engineering firm in Abu Dhabi is seeking a highly organized Document Controller to manage project-related documents. Responsibilities include transmitting and distributing documentation, assists with filing and registration, and protecting sensitive information. Candidates should have a minimum of five years' experience in document management in an engineering firm, and proficiency in document control software, specifically Asite. Strong organizational and communication skills are essential for this role.

Qualifications

• Five years minimum experience in document management system in an engineering or architectural firm.
• Strong communication and organizational skills.
• Good English oral and writing skills.

Responsibilities

• Transmit, receive, record and distribute e-mail correspondence and documentation.
• Assist with registration, filing, and control of incoming and outgoing documentation.
• Ensure that the confidentiality of sensitive information is protected.

Skills

Organizational skills

Communication skills

Analytical problem solving

Proficiency in document control software (Asite)

Education

Graduate of Business or Secretarial Course

Tools

Document management software

Job description

We are seeking a highly organized and detail-oriented Document Controller to join our team in Abu Dhabi, United Arab Emirates. As a Document Controller, you will be responsible for managing and controlling all project-related documents, ensuring accuracy, completeness, and compliance with company standards.

Key accountabilities for this position include but are not limited to:

• Transmit, receive, record and distribute e-mail correspondence and documentation according to established procedures.
• Assist with registration, filing and control of incoming and outgoing documentation.
• Perform database input and word-processing functions.
• Assist with the reproduction of drawings, specifications and other documentation.
• Ensure that the confidentiality of sensitive information is protected.
• Keep the necessary logs and registers to track documentation / progress of work.
• Perform all other duties given by direct manager.

Qualifications:

• Five (5) years minimum experience in document management system in an engineering or architectural firm.
• Graduate of Business or Secretarial Course.
• Strong communication and organizational skills.
• Good English oral and writing skills.
• Analytical problem solving and organizational ability.
• Proven knowledge on document management, including all necessary software.
• Proficient in document control software Asite.