Career Design Lab (CDL) Assistant | School of Business Administration

American University of Sharjah; Sharjah; On-site; AED 60,000 - 120,000; Full time

Job summary

A Middle Eastern university is looking for a CDL Assistant to support career services, manage internship processes, and coordinate career-related events. Candidates should have a Bachelor’s degree in business and relevant experience in academic environments. Proficiency in Microsoft Excel and data analytics is essential. The role requires excellent organizational skills and the ability to work under tight deadlines.

Qualifications

• 1-2 years of work experience in an academic environment.
• Experience using systems related to internship processes.
• Ability to meet tight deadlines while working independently or in a team.

Responsibilities

• Handle career services and internship processes.
• Manage communication for students and employers during internships.
• Post job and internship announcements and track applications.
• Administer employer career-related events.

Skills

Organizing networking activities

Microsoft Excel proficiency

Data analytics and visualization

Familiarity with social media platforms

Independent and team-oriented work

Education

Bachelor’s degree in business or related field

Tools

JotForms

Google Forms

iLearn

AUS Career Portal

Job description

Position Summary

The Career Design Lab (CDL) Assistant will support Senior Manager Career Design Lab in administration of career services, the official internship program, career-related events, social media, and executive education programs.

Job Responsibilities

• Handle the career services and internship processes via the assigned information systems (CDL App – JotForms, Google Forms, iLearn, email, AUS Career Portal).
• Support with the internship courses on iLearn, including interaction with the IT team for course creation.
• Assist with requests for course creation on Banner through the Registrar’s Office. Interact with the Registrar’s Office regarding students’ internship registration.
• Post job and internship announcements and track applications. Source more information about the jobs via communication with the employer, if necessary.
• Manage communication (emails, calls, and office hours) and administrative tasks for students and employers before, during, and after their internship.
• Monitor, track, and consolidate internship submissions (reports, assignments, etc.) and evaluations from students and employers for grading. Prepare the grading lists to be sent for evaluation.
• Administer employer career-related events, including scheduling, creating, and posting announcements for students, communicating with employers, arranging campus access, and coordinating on-site room arrangements.
• Track events and other data related to the office as required for reporting.
• Consolidate data through Excel and other data analytics tools as required for reporting.
• Post on the CDL Instagram account and revise the CDL’s website information.
• Assist with the revision, on-site administration, and organization of the executive education programs, including but not limited to: on-site attendance during the program classes (including weekend classes), collection of attendance, reservation and preparation of the classroom and any relevant space, communication with program instructors, consolidation of evaluation forms, and general document filing and reporting for each program.
• Carry out communication and administrative tasks relevant to the office, as required by SBA stakeholders and employers.

Qualifications And Skills Required

• Bachelor’s degree in business or any related field.
• Minimum of 1 to 2 years of work experience in an academic environment.
• Experience in organizing networking activities
• Knowledge of internship, placement, and career management
• Proficiency in Microsoft Excel.
• Knowledge of data analytics and visualization tools.
• Familiarity with social media platforms for professional use.
• Experience using systems and platforms related to internship and placement processes.
• Demonstrated ability to work independently and as part of a team, while meeting tight deadlines.

Preferred Qualifications And Skills

• Higher education administration experience

How To Apply

• Interested applicants should fill out the form.
• AUS alumni are encouraged to apply. Applicants who do not meet specified requirements will not be shortlisted. Only shortlisted candidates will be contacted.
• AUS is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, gender, religion, national origin, disability or marital status. Opportunities for employment are based solely upon one’s qualifications.