Job Description
The Role
- To take time and get to know the guests, and to be committed to service excellence.
- To show presence in the Hotel Lobby and provide service that is sincere, warm and enthusiastic, ensuring the guests’ satisfaction.
- Work closely with Front Office, Housekeeping and Food and Beverage regarding guest needs and special requests.
- Take opportunities to delight the guests.
Key Deliverables And Responsibilities
Planning & Organizing
- Awareness of local activities and recreation options
- Be fully aware of the daily information and activities both in the hotel and locally.
- Check Hotel status including occupancy, functions, groups, VIPs.
- Review log book, verify outstanding and follow up pending. Identify if any special assignment for the day
- Is aware of the daily activities and has product knowledge of all the hotel facilities.
Operations
- Follow the grooming standards at all times
- Attend training classes as per schedule
- Show fullest cooperation and respect within the team and other departments
- Perform as per OSM Standards and in line with the Company’s Values and Core Behaviours
- Check equipment and report issues to IT or Engineering
- Handle guest complaints and report to manager
- Show fullest cooperation and respect within the team and other departments
- Ensure the prompt and efficient handling of all guest luggage on arrival, during stay, departure and the luggage store, as well as ensure safety and security of guest luggage.
- Ensure that all luggage are covered with a baggage claim tag.
- Parking of guests and visitors vehicles in the designated hotel parking area.
- Resolve guests complaints/ requests and liaise with the department concerned to ensure immediate follow up.
- Handle issuance of guest room key cards and ensure effective control for guest security.
- Report any unusual occurrences or requests to the Concierge desk.
- Responsible for the efficient, clean, safe and hygienic maintenance of the Concierge Desk area.
- Responsible for lobby paging services under the supervision of Concierge.
- Practices suggestive selling and able to familiarize guests to hotel facilities.
- Co-ordinates with Front Office to ensure that payment of guest folios is protected at all times.
- Escorts guests to their rooms. For first-time guests, explain hotel facilities and in-room facilities such as lights, TV, safe, AC, fire exit, etc.
- Ensure luggage is placed for guest to unpack.
- Ensures that all guests are greeted on arrival & departure of the hotel and escorted to the right direction.
- Provide friendly and courteous service to guests and respond promptly to all requests and inquiries at all times.
- At the end of the shift, communicate all information needed for the next shift.
- Maintain continuous contact with hotel guests to ensure that problems or complaints are handled efficiently and courteously.
- Ensures prompt & efficient message, newspapers, parcels & package deliveries to guests, as per hotel policy.
- Arrange guest transportation requests including Limousine service, Shuttle Bus and car rental with coordination with the hotel’s rent a car agent.
- Understand and adhere to Mövenpick Hotels & Resorts policy relating to Fire, Hygiene, Health and Safety.
Driver Responsibilities
- Each guest is picked up in a clean and well maintained car.
- Know the guest’s destination and the quickest route; if unsure, ask or switch drivers to avoid misrouting.
- Maintain cleanliness and professionalism at all times.
- Respect road signs and speed limits.
- Assist guests with loading/unloading luggage; adjust radio, climate control as requested.
- Avoid unnecessary conversation; engage appropriately when guests are receptive.
- Avoid gossip about the hotel, guests or competitors.
- Keep the car fuel tank full and uniform clean.
- Have updated traffic information before trips.
- Report car faults promptly.
- Work closely with Valet Parking and Limousine partners.
- Act as an F&B ambassador and promote outlets.
- Avoid wearing strong aftershave.
Administration
- Handling telephone calls at the Concierge desk.
- File daily concierge desk report and documents systematically under the supervision of Concierge.
- Maintains accurate records / documentation, as per operational and organizational requirements.
Generic Aspects On Hygiene / Personal Safety / Environment / Confidentiality
- Ensure proper care of all equipment and furniture entrusted for Heartists use.
- Be familiar with hotel policies and procedures and the layout of the hotel; know emergency procedures.
- Know safety regulations and ensure their application to protect people and property.
- Respect the Environment Charter and sustainability efforts (energy saving, recycling, waste sorting).
- Adhere to the Heartists Handbook rules and hotel policy on Fire, Hygiene, Health and Safety.
- Ensure confidential information is safeguarded and not removed from the office.
- Do not disclose financial or other confidential hotel information.
Qualifications
- Valid UAE Driver’s License
- Experience working as a Driver or a Bellman in a Hotel is preferable
- Strong interpersonal and problem solving abilities
- Fluency in English; additional languages are a plus