Archive Administrator

United Arab Emirates University; Abu Dhabi Emirate; On-site; AED 40,000 - 60,000; Full time

Job summary

A prestigious educational institution in Abu Dhabi seeks a Document Management Specialist to manage, archive, and ensure the security of records and documents. The role involves organizing files systematically, maintaining confidentiality, and enhancing archiving procedures. Candidates should possess a high school diploma, with a bachelor’s or equivalent in related fields preferred. Strong organizational and communication skills are essential, along with experience in database management and knowledge of archival standards.

Qualifications

• High school diploma or equivalent is required.
• Preferred qualifications include a diploma in Archival studies.
• Bachelor’s degree in relevant field like information management or Library Science is a plus.

Responsibilities

• Organize and manage records and documents efficiently.
• Archive documents physically and electronically.
• Retrieve files for relevant departments as needed.
• Maintain confidentiality of all records.
• Prepare periodic reports on archiving activities.
• Participate in improving archiving procedures.

Skills

Strong organizational skills

Attention to detail

Ability to work independently

Technical skills (database management, digital archiving)

Strong communication skills

Education

High school diploma or equivalent

Diploma in Archival studies (preferred)

Bachelor’s degree in information management or related field

Job description

Job Description:

To ensure the organized, secure, and efficient management of records and documents by implementing approved archiving systems, facilitating retrieval, maintaining confidentiality, and contributing to the continuous improvement of archiving procedures to support organizational efficiency and compliance.

• Collect, sort, and categorize files and records according to the approval filing system.
• Archive documents both physically and electronically using designated systems.
• Retrieve files and provide them to relevant departments upon request.
• Ensure the confidentiality and security of all records.
• Prepare periodic reports on archiving activities and file retrievals.
• Participate in improving archiving procedures and systems

Minimum Qualifications:

• High school diploma or equivalent
• Diploma in Archival studies is preferred
• Bachelorâs degree in information management, Library Science, Archival Studies, or a related field.

Experience/Skills:

• 0 â 1 Years of experience
• Strong organizational skills, attention to detail, ability to work independently or as part of a team, technical skills (database management, digital archiving), strong communication skills.
• Knowledge of traditional and digital archiving systems, relevant laws and regulations, preservation standards, and professional ethics