Administrator Assistant (Estimation)

Al Tayer Stocks - Building & Interior Divisions; Dubai; On-site; AED 40,000 - 60,000; Full time

Job summary

A construction and interior fit-out company in Dubai seeks an Admin Support Officer to facilitate subcontractor payments and provide administrative assistance. The ideal candidate should have 2-3 years of relevant experience, a graduate degree, and the ability to coordinate payment processes effectively. This role involves preparing payment reports and ensuring compliance with payment terms.

Qualifications

• 2-3 years of experience in construction or interior fit-out industry preferred.

Responsibilities

• Facilitate smooth processing of subcontractor payments.
• Provide necessary admin support to the commercial department.
• Prepare weekly payment status report for subcontractors.

Skills

Admin support

Payment coordination

Communication

Education

Graduate in any discipline

Job description

Job Purpose

To facilitate smooth and timely processing of subcontractor payments & provide all the necessary admin support to the commercial department.

Essential Roles and Responsibilities

• Provide all necessary admin support to the commercial department like printing, drafting/processing letters, faxing, filing etc
• Coordinate / arrange to collect payments from the client, circulate a copy to the management, update payment tracker, and forward it to accounts
• Receive all sub-contractor payment certificates from projects/sites, update payment tracker and forward to Commercial Manager for review/approval, on approval update status in the tracker and forward it to finance for payment
• Coordinate with finance and facilitate smooth and timely processing of sub-contractor payments and also address all sub-contractor queries on outstanding payments
• Ensure security cheque/bank guarantee is received as per the agreed payment terms, before releasing any advance payment
• Prepare and submit weekly (sub-contractor) payment status report highlighting all pending payments
• Update ATS website on receiving instruction from the management on any addition/ changes like new projects, completion of projects etc

Skills and Experience

• Around 2-3 years of experience, preferably in construction / interior fit out industry.
• Graduate in any discipline