Administrative / Purchasing Assistant

Al Tannan; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A procurement and administrative services company in Dubai is seeking a detail-oriented Administrative Assistant / Purchasing Assistant to support procurement and operations. The ideal candidate should have strong Excel skills and experience in handling procurement documentation. Responsibilities include preparing purchase orders, coordinating with vendors, and maintaining accurate records. Efficient communication and organizational skills are essential for this role.

Qualifications

• Strong Microsoft Excel skills are required for data tracking and reports.
• Experience with procurement documentation handling is essential.
• Attention to detail is crucial for maintaining accurate records.

Responsibilities

• Prepare and maintain purchase order lists and track order status.
• Coordinate daily procurement and operational follow-ups with vendors.
• Support internal audits by ensuring documentation is complete and accessible.

Skills

Strong communication and coordination skills

Strong Microsoft Excel skills

Attention to detail

Problem-solving skills

Organizational skills

Job description

Job Description:

Job Summary

Arshia is looking for a detail-oriented and proactive Administrative Assistant / Purchasing Assistant to support procurement and administrative operations. This role will work closely with the Procurement & Administrative Coordinator to ensure accurate purchasing, proper documentation, and smooth day-to-day coordination. The ideal candidate has strong Excel skills and experience handling both electronic and non-electronic appliances.

Key Responsibilities

• Prepare and maintain purchase order (PO) lists and track order status
• Coordinate daily procurement and operational follow-ups with vendors and internal teams
• Document all communications, updates, and changes related to SKUs and orders
• Maintain and update vendor records, product categories, and specifications
• Ensure procurement files (POs, quotations, contracts, delivery notes) are accurate, organized, and audit-ready
• Support internal audits by ensuring complete and accessible documentation
• Provide general administrative support to ensure efficient workflow and compliance

Technical Skills Required

• Strong Microsoft Excel skills (data tracking, reports, accuracy checks)
• Knowledge of procurement and purchasing processes
• Familiarity with electronic and non-electronic appliances
• Experience handling procurement documentation and order tracking

Soft Skills Required

• Strong communication and coordination skills
• High attention to detail and accuracy
• Ability to manage multiple tasks and meet deadlines
• Problem-solving and decision-making skills
• Ability to work independently and collaboratively within a team
• Good organizational and time-management skills