Administrative Assistant Purchasing

Info Resume Edge; Dubai; On-site; AED 60,000 - 80,000; Full time

Job summary

A procurement support company in Dubai is seeking an experienced Administrative Assistant Purchasing to provide comprehensive support for purchasing operations. The ideal candidate will have extensive experience in administrative roles, exceptional organizational skills, and proficiency in Microsoft Office. Familiarity with ERP systems and strong communication abilities are essential. This position offers an opportunity to contribute significantly to the efficiency of the procurement team.

Qualifications

• High school diploma or equivalent is required.
• Associate degree or coursework in Business Administration, Supply Chain, or related field is preferred.
• 13 years of experience in administrative support preferably in purchasing or supply chain.

Responsibilities

• Assist with creating and processing purchase orders, requisitions, and invoices.
• Communicate with vendors and internal departments to track order status and resolve issues.
• Maintain purchasing records and vendor files with accuracy and confidentiality.

Skills

Proficient in Microsoft Office Suite (Excel, Word, Outlook)

Strong organizational, multitasking, and time-management abilities

Excellent written and verbal communication skills

Attention to detail and proactive problem-solving

Education

High school diploma

Associate degree in Business Administration or related field

Tools

ERP systems (e.g. SAP, Oracle, NetSuite)

Job description

We are seeking a highly organized and detail-oriented Administrative Assistant Purchasing to support our procurement and supply chain operations. This role provides administrative and clerical support to the purchasing team, helping to ensure accurate order processing, supplier communication, and efficient document management.

Key Responsibilities:

• Assist with creating and processing purchase orders requisitions and invoices.

• Communicate with vendors and internal departments to track order status and resolve issues.

• Maintain purchasing records vendor files and databases with accuracy and confidentiality.

• Schedule meetings prepare reports and support purchasing projects as needed.

• Monitor inventory levels and notify purchasing staff of supply needs.

• Help coordinate vendor onboarding including paperwork and compliance documentation.

• Follow up on deliveries order discrepancies and returns.

• Perform data entry and ensure procurement records are up-to-date in the ERP or inventory system.

• Provide general administrative support to the procurement team including phone and email correspondence.

Education

• High school diploma or equivalent (required).

• Associate degree or coursework in Business Administration Supply Chain or a related field (preferred).

Experience

• 13 years of experience in administrative support preferably in purchasing supply chain or logistics.

Skills

• Proficient in Microsoft Office Suite (Excel Word Outlook).

• Experience with ERP systems (e.g. SAP Oracle NetSuite) is a plus.

• Strong organizational multitasking and time-management abilities.

• Excellent written and verbal communication skills.

• Attention to detail and a proactive approach to problem-solving.