Administration Assistant

Emirates Flight Catering; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading airline catering company is seeking an Administration Assistant to manage schedules and communications while supporting departmental efficiency. The ideal candidate should have a Higher Diploma Certification and at least 3 years of administrative experience, preferably in the hospitality or airline industry. Proficiency in Microsoft Office Suite is essential. The role includes overseeing employee records, organizing meetings, and ensuring effective stakeholder communication in a dynamic environment.

Qualifications

• Minimum 3 years of administrative experience in the hospitality or airline industry.
• Experience supporting senior management is preferred.

Responsibilities

• Oversee employee records and manage Coupa requests.
• Prepare and manage comprehensive reports for management.
• Coordinate meetings and facilitate stakeholder communication.
• Handle inquiries and provide excellent customer service.
• Assist in organizing company events and meetings.

Skills

Proficiency in Microsoft Office Suite

Excellent organizational skills

Strong written and verbal communication

Attention to detail

Ability to handle confidential information

Teamwork

Ability to work under pressure

Education

Higher Diploma Certification

Job description

Job Purpose:

The Administration Assistant will oversee schedules, manage communications, and execute various administrative tasks to ensure the department operates efficiently. This role demands exceptional communication skills, proficiency in administrative functions, and the ability to handle multiple priorities in a dynamic, fast‑paced setting.

Key Result Areas

• Oversee employee records, manage Coupa requests, ERP ordering processes, and generate invoices to ensure accurate processing and enhance operational efficiency.
• Coordinate meetings, prioritize tasks, and facilitate effective stakeholder communication to ensure task alignment, timely completion, and improved communication efficiency.
• Prepare, publish, and maintain comprehensive reports and analyses for management to aid in decision‑making and strategic planning.
• Update and maintain files, documentation, and databases in compliance with company policies to ensure confidentiality and adherence to regulations.
• Facilitate seamless interdepartmental communication and coordination to support operational planning and execution.
• Provide comprehensive administrative support to enhance departmental efficiency, including managing schedules, coordinating daily operations, and overseeing timekeeping, attendance, and leave schedules.
• Serve as a reliable backup within the department to ensure continuity during peak periods or absences.
• Handle inquiries and correspondence, providing excellent customer service to both internal and external clients.
• Assist in organizing Company events, meetings, and conferences, including booking venues, arranging catering, and preparing materials.

Knowledge, Skills & Minimum Experience:

Education Qualification:

• Higher Diploma Certification.

Work Experience:

• Minimum 3 years of administrative experience preferably within the hospitality or airline industry supporting senior management.

Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Attention to detail and accuracy in work.
• Ability to work independently and as part of a team.
• Ability to work under pressure and meet tight deadlines.