Admin Assistant

Experts Plus Recruitment Services; United Arab Emirates; On-site; AED 146,000 - 221,000; Full time

Job summary

A recruitment services provider in the United Arab Emirates is seeking a candidate to manage and coordinate the registration as an approved supplier with clients. Responsibilities include ensuring timely and accurate submissions, maintaining databases, and acting as a key contact for inquiries. Strong administrative background and coordination skills are essential. This role involves a proactive approach to follow-ups and issue resolution to meet client requirements.

Qualifications

• Strong administrative background is essential for efficiency.
• Good coordination skills are vital for managing documentation.
• Ability to upload documents accurately is necessary for registration.

Responsibilities

• Manage and coordinate the registration of the company with clients.
• Provide relevant documents and upload information on client’s portal.
• Act as a key contact for client inquiries regarding registrations.
• Maintain an up-to-date database of client coordination.
• Provide general administrative assistance as required.

Skills

Administrative skills

Coordination skills

Document management

Job description

Job Purpose

The primary purpose of this role is to manage and coordinate the registration of Company as an approved supplier with clients, ensuring timely, accurate, and compliant submissions.

Core Duties and Responsibilities

Registration of company as suppliers which involves coordination with client, providing relevant documents and uploading information on client’s portal.

Coordinate collection, preparation, submission, and follow-up of all required documentation, ensuring accuracy and compliance with client requirements.

Track registration status, proactively follow up with clients, and resolve queries to ensure timely approvals.

Maintain an up-to-date database of client and internal coordination.

Act as a key point of contact for administrative and registration-related client enquiries, responding in a timely and professional manner.

Liaise closely with sales, finance, operations, and service providers to ensure smooth information flow and operational readiness.

Escalate issues where required and ensure closure within agreed timelines.

Provide general administrative assistance as required, including document control, filing, coordination, and handling confidential information with discretion.

Perform other related duties as assigned in support of the department’s objectives.

Qualifications

• Strong administrative background.
• Good coordination skills.
• Ability to upload documents accurately for registration and approval.