Admin and HR Assistant

Alakai Financial Brokers; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A financial services company in Dubai seeks a reliable Admin & HR Assistant to support daily operations and recruitment activities. The ideal candidate has a Bachelor's degree (preferred in Business, HR, or related fields) and 0-3 years of relevant experience, along with strong communication skills and proficiency in MS Office. This position involves office administration, client coordination, and HR assistance.

Qualifications

• 0–3 years of relevant experience required.

Responsibilities

• Support daily office operations and assist with recruitment activities.
• Handle day-to-day office administration including filing, data entry, document preparation, and record keeping.
• Assist with posting job vacancies, screening CVs, and scheduling interviews.
• Coordinate with clients for document submissions and signatures.

Skills

Strong communication skills in English

Proficient in MS Office (Word, Excel, Outlook)

Well-organized

Responsible

Ability to prioritize tasks

Ability to work under minimal supervision

Education

Bachelor’s degree preferred (Business, HR, Admin, or related fields)

Job description

We are looking for a reliable Admin & HR Assistant to support daily office operations and assist with recruitment activities. The ideal candidate should be organized, proactive, and comfortable handling documentation, coordination, and basic HR tasks.

Administrative Support

• Handle day-to-day office administration including filing, data entry, document preparation, and record keeping.
• Organize and maintain physical and digital files.
• Support in scheduling meetings, preparing minutes, and managing calendars.

HR & Recruitment Assistance

• Assist with posting job vacancies, screening CVs, and scheduling interviews.

Client & Bank Coordination

• Coordinate with clients for document submission, signatures, and follow-up requirements.
• Assist with preparation and organization of documents required for banks, including account opening files and compliance and credit paperwork.
• Act as a point of contact between the office, clients, and banking representatives for simple tasks and updates.

Communication & Support

• Provide administrative support to management as needed.

Skills

• Bachelor’s degree preferred (Business, HR, Admin, or related fields).
• 0–3 years of relevant experience.
• Strong communication skills in English.
• Proficient in MS Office (Word, Excel, Outlook).
• Well-organized, responsible, and able to prioritize tasks.
• Ability to work under minimal supervision.