Admin | Administrative Assistant

Petrame; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading administrative services provider in Dubai is looking for a Junior Administrative Assistant to support various administrative functions. Key responsibilities include secretarial tasks, document management, and communication handling. Candidates should have strong organizational skills, proficiency in MS Office, and the ability to multitask effectively. An educational background in relevant fields and familiarity with office software are preferred. This position offers a monthly salary of 4,000-5,000 AED.

Qualifications

• Related experience certificates required.
• Familiarity with sectors related to the company’s field is advantageous.
• UAE Driving license is required.

Responsibilities

• Assist with all secretarial/clerical tasks.
• Support HR and recruiting processes.
• Manage office facilities, handle petty cash, and maintain records.
• Organize tasks, manage calendars, schedule meetings, and send reminders.

Skills

Typing speed minimum of 35 WPM

Proficient in MS Office applications

Good at handling outdoor administrative tasks

Strong analytical and problem-solving abilities

Excellent telephone and business communication skills

Education

Diploma or University degree in relevant fields

Tools

Zoho Books

Zoho Inventory

WordPress

WooCommerce

Job description

• Title: Administrative Assistant
• Career Level: Junior/Middle
• Reference: W-AA-211109
• Salary: 4,000-5,000 AED
• Openings: 2
• Location: Dubai/Sharjah – UAE
• Nationality: Any
• Industry: Any

Function Areas

• Secretarial: Assist with all secretarial/clerical tasks.
• HR & Recruiting: Support HR and recruiting processes.
• Supply Chain & Project Management: Assist with tasks coordination and supply chain management.
• Accounting & Bookkeeping: Perform minor accounting and bookkeeping duties.
• Digital Marketing & Executive Assistance: Engage in digital marketing efforts and provide executive support.
• General Administration: Manage office facilities, handle petty cash, and maintain records.

Scope of Work

• Secretarial Duties: Handling clerical works and serving as the main contact point.
• Document Management: Develop and maintain filing systems, both electronic and physical.
• Communication Handling: Write and edit emails, draft memos, and prepare communications.
• Task and Calendar Management: Organize tasks, manage calendars, schedule meetings, and send reminders.

Qualifications

• Experience: Related experience certificates required.
• Skills:
  • Typing speed minimum of 35 WPM.
  • Proficient in MS Office applications.
  • Good at handling outdoor administrative tasks.
  • Basic understanding of company products.
  • Strong analytical and problem-solving abilities.
  • Excellent telephone and business communication skills.
• Attributes:
  • Fast learner, detail-oriented, and physically fit.
  • Fluent in English with clear communication skills.
  • Self-motivated, disciplined, and capable of multitasking.

Additional Qualifying Advantages

• Industry Experience: Familiarity with sectors related to the company’s field.
• Specialized Skills: Experience in HR, IT, Finance, or related fields.
• Software Proficiency: Knowledge of Zoho Books, Zoho Inventory, WordPress, and WooCommerce.
• Certifications: Diploma or University degree in relevant fields.
• Licenses: UAE Driving license
• Languages: Arabic proficiency is a plus.

Application Requirements

• Accuracy: Ensure all provided information is accurate and verifiable.
• References & Documents: Provide necessary references and supporting documents.
• Assessment: Candidates must pass tests on typing, MS Office proficiency, and product knowledge understanding.

How to Apply

• Complete the Online Application Form: For a preferred method of submission, click the ‘Apply for this job’ button below to fill out and submit the official online application form.