Admin | Administrative Assistant

Petrame; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading company in the UAE is seeking a detail-oriented Administrative Assistant to handle secretarial and clerical tasks, support HR processes, and engage in project management. The ideal candidate will have a strong proficiency in MS Office, excellent communication skills, and the ability to manage tasks effectively. This role offers a competitive salary and potential for growth in a dynamic work environment.

Benefits

UAE Driving license

Assessment tests for skills

Qualifications

• Related experience certificates required.
• Fluent in English with clear communication skills.
• Self-motivated, disciplined, and capable of multitasking.

Responsibilities

• Assist with all secretarial/clerical tasks.
• Support HR and recruiting processes.
• Manage office facilities, handle petty cash, and maintain records.

Skills

Typing speed minimum of 35 WPM

Proficient in MS Office applications

Good at handling outdoor administrative tasks

Basic understanding of company products

Strong analytical and problem-solving abilities

Excellent telephone and business communication skills

Education

Diploma or University degree in relevant fields

Tools

Zoho Books

Zoho Inventory

WordPress

WooCommerce

Job description

• Title: Administrative Assistant
• Career Level: Junior/Middle
• Reference: W-AA-211109
• Salary: 4,000-5,000 AED
• Openings: 2
• Location: Dubai/Sharjah – UAE
• Nationality: Any
• Industry: Any

Function Areas

• Secretarial: Assist with all secretarial/clerical tasks.
• HR & Recruiting: Support HR and recruiting processes.
• Supply Chain & Project Management: Assist with tasks coordination and supply chain management.
• Accounting & Bookkeeping: Perform minor accounting and bookkeeping duties.
• Digital Marketing & Executive Assistance: Engage in digital marketing efforts and provide executive support.
• General Administration: Manage office facilities, handle petty cash, and maintain records.

Scope of Work

• Secretarial Duties: Handling clerical works and serving as the main contact point.
• Document Management: Develop and maintain filing systems, both electronic and physical.
• Communication Handling: Write and edit emails, draft memos, and prepare communications.
• Task and Calendar Management: Organize tasks, manage calendars, schedule meetings, and send reminders.

Qualifications

• Experience: Related experience certificates required.
• Skills:
  • Typing speed minimum of 35 WPM.
  • Proficient in MS Office applications.
  • Good at handling outdoor administrative tasks.
  • Basic understanding of company products.
  • Strong analytical and problem-solving abilities.
  • Excellent telephone and business communication skills.
• Attributes:
  • Fast learner, detail-oriented, and physically fit.
  • Fluent in English with clear communication skills.
  • Self-motivated, disciplined, and capable of multitasking.

Additional Qualifying Advantages

• Industry Experience: Familiarity with sectors related to the company’s field.
• Specialized Skills: Experience in HR, IT, Finance, or related fields.
• Software Proficiency: Knowledge of Zoho Books, Zoho Inventory, WordPress, and WooCommerce.
• Certifications: Diploma or University degree in relevant fields.
• Licenses: UAE Driving license
• Languages: Arabic proficiency is a plus.

Application Requirements

• Accuracy: Ensure all provided information is accurate and verifiable.
• References & Documents: Provide necessary references and supporting documents.
• Assessment: Candidates must pass tests on typing, MS Office proficiency, and product knowledge understanding.

How to Apply

• Submit Your Application via Email: Send your application to [e-mail]
• Complete the Online Application Form: For a preferred method of submission, click the ‘Apply for this job’ button below to fill out and submit the official online application form.