Accounts Payable Coordinator

CITIC Construction; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading construction firm in Dubai is seeking an Accounts Payable Coordinator to manage financial obligations and ensure timely processing of invoices. The role requires strong analytical skills and attention to detail to maintain accurate financial records. The ideal candidate will collaborate with multiple departments and vendors to resolve discrepancies and support the financial health of the organization. Experience in accounts payable and the construction industry is preferred, alongside proficiency in accounting software and Excel.

Qualifications

• 1-3 years of experience in accounts payable or invoice processing.
• Experience in the construction industry is highly preferred.
• Excellent communication skills, both written and verbal.

Responsibilities

• Process and review all incoming invoices to ensure accuracy.
• Coordinate with vendors and internal departments to resolve discrepancies.
• Assist in month-end closing activities by reconciling accounts payable transactions.

Skills

Attention to Detail

Analytical Skills

Communication Skills

Time Management

Technical Proficiency

Tools

Accounting software

Microsoft Excel

Job description

The Accounts Payable Coordinator plays a crucial role in managing the financial obligations of an organization by ensuring that all invoices are processed accurately and timely. This position requires a detail-oriented individual with strong analytical skills to maintain financial records and support the overall financial health of the company. The Accounts Payable Coordinator will work closely with various departments to facilitate the smooth processing of payments, resolve discrepancies, and provide insights into the accounts payable processes. This role is ideal for someone who thrives in a fast-paced environment and has a passion for finance and accounting.

Responsibilities

1. Process and review all incoming invoices to ensure accuracy and compliance with company policies and procedures.
2. Coordinate with vendors and internal departments to resolve discrepancies and ensure timely payment of invoices.
3. Assist in month-end closing activities by reconciling accounts payable transactions and preparing necessary reports.
4. Monitor accounts payable aging reports and follow up on outstanding invoices to ensure timely payment.
5. Support audits by providing necessary documentation and explanations related to accounts payable transactions.
6. Implement and maintain efficient accounts payable processes to improve workflow and reduce processing time.
7. Collaborate with the finance team to assist in budgeting and forecasting related to accounts payable.
8. Stay updated with industry trends and best practices in accounts payable management.

Preferred Candidate

1. Detail-oriented with a strong understanding of accounts payable processes and procedures.
2. 1-3 years of experience in accounts payable or invoice processing.
3. Experience in the construction industry is highly preferred.
4. Excellent communication skills, both written and verbal, to effectively interact with vendors and internal stakeholders.
5. Proficient in accounting software and Microsoft Excel, with the ability to analyze financial data.
6. Strong organizational skills with the ability to manage multiple tasks and meet deadlines in a fast-paced environment.
7. Problem-solving mindset with the ability to identify and resolve discrepancies efficiently.
8. Team player who can collaborate effectively with colleagues across different departments.
9. Previous experience in a similar role within a corporate finance environment is highly desirable.
10. Ability to maintain confidentiality and handle sensitive financial information responsibly.
11. Adaptable to change and willing to learn new processes and technologies.

Skills

• Attention to Detail: The ability to notice discrepancies and ensure accuracy in financial records is essential for managing accounts payable effectively.
• Analytical Skills: Strong analytical capabilities are needed to assess financial data, identify trends, and provide insights that support decision-making.
• Communication Skills: Clear communication is vital for liaising with vendors and internal departments, ensuring smooth resolution of issues and inquiries.
• Time Management: The ability to prioritize tasks and manage time effectively ensures that all invoices are processed within deadlines.
• Technical Proficiency: Familiarity with accounting software and advanced Excel skills are crucial for efficient data management and reporting.