Academic Programs Admin & Scheduling Specialist

American University of Sharjah; Sharjah; On-site; AED 60,000 - 120,000; Full time

Job summary

A prestigious university in Sharjah is seeking a Senior Administrative Assistant to provide essential support for smooth office operations. This role involves managing communications, organizing schedules, and overseeing administrative duties related to student needs. Ideal candidates will have a Bachelor's degree and 3–4 years of experience in a similar academic environment. The position demands strong organizational skills and proficiency in office software. This is an excellent opportunity to be part of a dynamic educational institution.

Qualifications

• A minimum of 3–4 years of work experience in an academic environment, preferably in higher education administration.

Responsibilities

• Oversee general administrative duties for the Associate Dean.
• Process student petitions and grade appeals.
• Schedule classrooms each semester and upload room reservation data.
• Assist in preparing the semesterly teaching schedule.
• Facilitate pre-registration and registration processes.

Skills

Customer service & interpersonal skills

Organizational & time management Skills

Problem-solving & critical thinking

Attention to details

Adaptability & flexibility

Office Software Proficiency (MS Word, Excel, Google workspace)

Email and calendar management

Data management & reporting

Use of INB and native banner

Education

Bachelor’s degree in business or any subject area relevant to the college

Job description

A prestigious university in Sharjah is seeking a Senior Administrative Assistant to provide essential support for smooth office operations. This role involves managing communications, organizing schedules, and overseeing administrative duties related to student needs. Ideal candidates will have a Bachelor's degree and 3–4 years of experience in a similar academic environment. The position demands strong organizational skills and proficiency in office software. This is an excellent opportunity to be part of a dynamic educational institution.