Project Administrator jobs in United States

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Job Purpose:

Responsible for providing administrative support to the Project Teams to ensure smooth & efficient execution of projects. Providing administrative support to project managers, helping to maintain project documents & facilitate effective communication among stakeholders. Prepare reports, assist in ordering project materials, and organize operations schedules aimed at the flawless execution of the project.

Qualifications:

• Matric (Grade 12)
• N4-N6 Certificate or Diploma in Business Administration or Project Management
• Diploma in Electrical Engineering (Advantage)

Experience:

• 3-5 years Previous experience in Project Administration and working with Project Managers & follow up with Suppliers on material.
• 2-3 years Coordination Experience relevant to Projects
• 2-3 years handling project documentation, tracking deadlines, and maintaining organized records.

Responsibilities:

Project Planning and Scheduling:

• Assist in the development of project plans, schedules, and budgets.
• Track project progress, deadlines, and deliverables to ensure timely completion.
• Monitor and track project’s progress and handle any issues that arise
• Oversee the progress in meeting clients’ needs as the project evolves

Documentation and Reporting:

• Maintain comprehensive project documentation, including project plans, status reports, and meeting minutes.
• Prepare and distribute regular project status reports to stakeholders.
• Ensure all project documentation is up to date and stored appropriately.
• Use project management tools to monitor timesheets and plans for sub-contractors.
• Receive material/stock ordered and keep a checklist of all material available in the warehouse.

Communication and Coordination:

• Contact Customers to confirm bookings Schedule and plan Projects Installations.
• Assist with any ad-hoc tasks assigned by Project Manager
• Act as a point of contact for project stakeholders, ensuring clear and effective communication.
• Responsible for the capture of orders, creating delivery notes, following up on outstanding delivery notes from projects.

Resource Management:

• Assist in resource allocation and management to ensure project tasks are adequately staffed.
• Work closely with the team to purchase material required on site using.
• Track project resources and expenses, ensuring alignment with the project budget.

Risk and Issue Management:

• Identify potential project risks and issues and assist in developing mitigation strategies.
• Monitor and report on project risks and issues, ensuring timely resolution.

Quality Assurance:

• Assist in ensuring that project deliverables meet quality standards and project specifications.
• Participate in project reviews and audits to ensure adherence to project management processes.

General & Training Development

• To undertake professional development activities to maintain and extent competence.
• Undertake Specific Client Training as required to fulfil role.
• Undertake other tasks and responsibilities appropriate to the level of this post as required from time to time.

CLOSING DATE: 16 May 2025

• Seniority level
  Entry level

• Employment type
  Full-time

• Job function
  Engineering and Project Management
• Industries
  Engineering Services, Electric Power Transmission, Control, and Distribution, and Electric Power Generation

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