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Project Administrator

Greenro Solutions

Midrand

On-site

ZAR 25 000 - 45 000

Full time

2 days ago

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Job summary

An established industry player is seeking an HR & Admin Manager with extensive experience in project administration. This role involves providing crucial support to project teams, ensuring efficient execution of projects, and maintaining clear communication among stakeholders. You will be responsible for tracking project progress, managing documentation, and assisting in resource allocation. If you thrive in a dynamic environment and have a passion for project management, this opportunity is perfect for you. Join a forward-thinking company where your contributions will directly impact project success and team collaboration.

Qualifications

3-5 years experience in Project Administration and working with Project Managers.
2-3 years coordination experience relevant to projects.

Responsibilities

Assist in the development of project plans, schedules, and budgets.
Maintain comprehensive project documentation, including status reports.
Act as a point of contact for project stakeholders, ensuring clear communication.

Skills

Project Administration

Communication Skills

Resource Management

Risk Management

Education

Matric (Grade 12)

N4-N6 Certificate or Diploma in Business Administration

Diploma in Electrical Engineering

Tools

Project Management Tools

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HR & Admin Manager specializing in HR functions and administration at Greenro Solutions with over 15 Years Experience . Experience with SAGE 300…

Job Purpose:

Responsible for providing administrative support to the Project Teams to ensure smooth & efficient execution of projects. Providing administrative support to project managers, helping to maintain project documents & facilitate effective communication among stakeholders. Prepare reports, assist in ordering project materials, and organize operations schedules aimed at the flawless execution of the project.

Qualifications:

Matric (Grade 12)
N4-N6 Certificate or Diploma in Business Administration or Project Management
Diploma in Electrical Engineering (Advantage)

Experience:

3-5 years Previous experience in Project Administration and working with Project Managers & follow up with Suppliers on material.
2-3 years Coordination Experience relevant to Projects
2-3 years handling project documentation, tracking deadlines, and maintaining organized records.

Responsibilities:

Project Planning and Scheduling:

Assist in the development of project plans, schedules, and budgets.
Track project progress, deadlines, and deliverables to ensure timely completion.
Monitor and track project’s progress and handle any issues that arise
Oversee the progress in meeting clients’ needs as the project evolves

Documentation and Reporting:

Maintain comprehensive project documentation, including project plans, status reports, and meeting minutes.
Prepare and distribute regular project status reports to stakeholders.
Ensure all project documentation is up to date and stored appropriately.
Use project management tools to monitor timesheets and plans for sub-contractors.
Receive material/stock ordered and keep a checklist of all material available in the warehouse.

Communication and Coordination:

Contact Customers to confirm bookings Schedule and plan Projects Installations.
Assist with any ad-hoc tasks assigned by Project Manager
Act as a point of contact for project stakeholders, ensuring clear and effective communication.
Responsible for the capture of orders, creating delivery notes, following up on outstanding delivery notes from projects.

Resource Management:

Assist in resource allocation and management to ensure project tasks are adequately staffed.
Work closely with the team to purchase material required on site using.
Track project resources and expenses, ensuring alignment with the project budget.

Risk and Issue Management:

Identify potential project risks and issues and assist in developing mitigation strategies.
Monitor and report on project risks and issues, ensuring timely resolution.

Quality Assurance:

Assist in ensuring that project deliverables meet quality standards and project specifications.
Participate in project reviews and audits to ensure adherence to project management processes.

General & Training Development

To undertake professional development activities to maintain and extent competence.
Undertake Specific Client Training as required to fulfil role.
Undertake other tasks and responsibilities appropriate to the level of this post as required from time to time.

CLOSING DATE: 16 May 2025

Seniority level

Seniority level
Entry level

Employment type

Employment type
Full-time

Job function

Job function
Engineering and Project Management
Industries
Engineering Services, Electric Power Transmission, Control, and Distribution, and Electric Power Generation

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