Business Project Administrator

Old Mutual; Cape Town; Hybrid; ZAR 30 000 - 60 000; Full time

Job summary

Join a forward-thinking organization as a Business Project Administrator, where you will play a pivotal role in driving project success and supporting strategic initiatives. This dynamic position involves coordinating project plans, managing stakeholder relationships, and ensuring effective communication across teams. You will utilize your skills in project management methodologies, such as Agile and Waterfall, to deliver high-quality results. With a commitment to continuous improvement, you will contribute to enhancing operational efficiency and fostering a collaborative work environment. If you are passionate about making a meaningful impact and thrive in a fast-paced setting, this opportunity is perfect for you.

Qualifications

• 3-5 years' experience in a similar role with a relevant completed tertiary qualification.
• Strong understanding of project management methodologies like AGILE and Waterfall.

Responsibilities

• Support project planning and execution to meet business strategy objectives.
• Manage stakeholder engagement and prepare project documentation.

Skills

Agile Project Management

Change Management

Negotiation

Prioritization

Project Communications Management

Project Estimations

Project Management Governance

Project Quality Assurance

Project Quality Management

Project Risk Management

Project Scope Management

Requirements Management

Education

NQF Level 6 - Diploma

Tools

Microsoft Office

MS Project

Planview

Oracle HRMS

Oracle Financials

Sharepoint

Travel link

Procurement system

Job description

Business Project Administrator page is loaded

Business Project Administrator

Apply remote type Hybrid locations Pinelands time type Full time posted on Posted Yesterday job requisition id JR-65903

Let's Write Africa's Story Together!

Old Mutual is a firm believer in the African opportunity and our diverse talent reflects this.

Job Description

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Provides project administrative services and assists in coordinating the implementation of function-specific projects that drive the implementation of the business strategy.

Responsibilities

Project Reporting and Review

Draft elements of project review reports and presentations to support delivery of the review process.

Project Planning

Carry out delegated activities to support the production of workstream and project plans that identify and organize all the activities needed to deliver project objectives and that comply with the organization's project management framework.

Document Preparation

Prepare moderately complex documents using a variety of applications for technology devices, such as standard office software. Also responsible for gathering and summarizing data for reports.

Requirements Management

Identify, elicit, and document user/project requirements, using appropriate modeling technique, if required. Analyze requirements and validate with original users, eliminating confusion. Outline verification criteria to ensure requirements are met. Maintain documentation and traceability throughout project.

Stakeholder Management

Support stakeholder engagement by arranging meetings, events, and other stakeholder engagement activities.

Project Risk and Issue Management

Contribute to the management of risks and issues by maintaining and distributing project and program risk registers and issue logs.

Continuous Improvement

Contribute to reviewing existing operations in own area of work, and generate new ideas to assist in identifying continuous improvements.

Project Scope Definition

Contribute information and analysis to support the specification of project deliverables.

Contract Management

Carry out a range of contract management tasks.

Project Closeout and Handover

Draft elements of product documentation and user training to support handover to business as usual. Contribute to post-project reviews and identification of lessons learned.

Project Resource Management

Contribute to management of resources by maintaining and distributing records of project and program budgets, actual spend, and resource utilization forecasts.

Personal Capability Building

Develop and maintain excellent process or technical skills by participating in assessment and development planning activities as well as formal and informal training and coaching.

Minimum Requirements :

IT/Systems:

• Microsoft Office: Excel; Word; Power Point;
• MS Project
• Planview
• Outlook – email and diary management
• Oracle HRMS
• Oracle Financials (BVAR)
• Sharepoint
• Travel link
• Procurement system

Business and Technical Knowledge:

• Stakeholder management and engagement
• Distribution lists
• Project budgeting and tracking
• An understanding of project management methodologies – AGILE, Waterfall etc
• Ability to perform basic research and analysis
• Elementary understanding of project management principles –project scoping, project management, project closure
• Effective use of project management documentation and templates eg WBS, change logs, RAID logs
• Effective use of project management tools and systems – MS Project, Gantt/Pert charts, dashboards
• Meeting co-ordination and minute taking
• Compilation of meeting packs
• Participation in project meetings and project reviews
• Identify and escalate any possible variance from project plans
• Corporate Governance

Personal Attributes/skills:

• Sound communication skills (written, email, phone, F2F)
• Excellent planning and organising ability
• Attention to detail
• Quality orientation
• Problem solver
• Adaptable and flexible
• Action oriented
• Positive attitude
• Work under pressure to agreed deadlines
• Relationship builder
• Team player
• Initiative, proactive

Experience and qualification:

• Minimum: 3-5 years' experience in a similar role with a relevant completed tertiary qualification.

Skills

Agile Project Management, Change Management, Negotiation, Prioritization, Project Communications Management, Project Estimations, Project Management Governance, Project Quality Assurance, Project Quality Management, Project Reporting, Project Risk Management, Project Scope Management, Requirements Management

Competencies

Action OrientedBalances StakeholdersCommunicates EffectivelyDrives ResultsEnsures AccountabilityManages ComplexityOrganizational SavvyPlans and Aligns

Education

NQF Level 6 - Diploma, Advance or Occupational Certificate or equivalent

Closing Date

08 May 2025 , 23:59

The appointment will be made from the designated group in line with the Employment Equity Plan of Old Mutual South Africa and the specific business unit in question.

The Old Mutual Story!

About Us

Old Mutual is a premium African financial services organisation that offers a broad spectrum of financial solutions to retail and corporate customers across key market segments in 14 countries. The lines of business include Life and Savings, Property and Casualty, Asset Management and Banking and Lending.
We are rooted in our purpose of Championing Mutually Positive Futures Every Day and believe that a great customer experience is anchored in a great employee experience.