Project Administrator

OneConnect; Centurion; On-site; ZAR 30 000 - 60 000; Full time

Job summary

An established industry player is looking for a highly organized IT Project Administrator to enhance project execution using both Agile and Waterfall frameworks. This role involves coordinating project activities, ensuring timely delivery, and maintaining comprehensive documentation. You'll collaborate closely with project managers and cross-functional teams, facilitating effective communication and managing stakeholder expectations. If you're passionate about project management and eager to contribute to continuous improvement, this opportunity is perfect for you.

Qualifications

• Experience in supporting Agile (Scrum/Kanban) and Waterfall methodologies.
• Proficient in project management software and tools.

Responsibilities

• Assist in planning, execution, and closing of projects.
• Maintain comprehensive project documentation and reports.
• Facilitate effective communication among project stakeholders.

Skills

Project Coordination

Documentation Management

Communication Management

Risk Management

Resource Management

Quality Assurance

Budget Management

Continuous Improvement

Education

Tertiary qualification (IT or Business)

Project Management certification (Agile, CAPM, PMP, PRINCE2)

Tools

Jira

MS Project

Confluence

Excel

Job description

We are seeking a highly organized IT Project Administrator to support the planning, coordination, and execution of projects using both Waterfall and Agile frameworks. You’ll work closely with project managers, scrum masters, and cross-functional teams to ensure timelines, documentation, and project goals are met.

Key Responsibilities :

1. Project Coordination :
2. Assist in the planning, execution, and closing of projects.
3. Coordinate project activities, resources, equipment, and information.
4. Ensure that all projects are delivered on time, within scope, and within budget.

Documentation and Reporting :

• Maintain comprehensive project documentation, plans, and reports.
• Prepare and distribute project status reports, meeting minutes, and other relevant documents.
• Ensure proper documentation of project changes, decisions, and actions.

Communication Management :

• Facilitate effective communication among project stakeholders.
• Schedule and organize project meetings, including preparing agendas and taking minutes.
• Act as a point of contact for project-related inquiries and issues.

Risk and Issue Management :

• Identify and document project risks and issues.
• Assist in the development and implementation of risk mitigation strategies.
• Monitor and track the resolution of project issues.

Resource Management :

• Assist in the allocation and management of project resources.
• Track resource availability and utilization.
• Coordinate with team members to ensure resource needs are met.

Quality Assurance :

• Support the implementation of quality assurance processes.
• Ensure that project deliverables meet the required quality standards.
• Assist in conducting project audits and reviews.

Budget and Financial Management :

• Assist in the preparation and monitoring of project budgets.
• Track project expenditures and ensure they are within the approved budget.
• Prepare financial reports and forecasts as required.

Administrative Support :

• Provide general administrative support to project managers.
• Manage project-related correspondence and documentation.
• Maintain project files and records in an organized manner.

Stakeholder Management :

• Assist in identifying and managing project stakeholders.
• Ensure stakeholder requirements and expectations are documented and addressed.
• Facilitate stakeholder engagement and communication.

Continuous Improvement :

• Identify opportunities for process improvements and efficiencies.
• Assist in the implementation of best practices and lessons learned.
• Support the continuous improvement of project management processes.

Qualifications :

• Tertiary qualification (IT OR Business) plus a Project Management certification (Agile or CAPM or PMP, PRINCE2 etc.)
• Experience supporting both Agile (Scrum / Kanban) and Waterfall methodologies
• Proficient in project management software (e.g., Jira, MS Project, Confluence, Excel)

Please Apply Now!